Accounts Payable Coordinator

Job Description

Job Description

We are seeking an organized Accounts Payable Coordinator to manage our full-cycle AP workflow and support multiple departments, including accounting, purchasing, receiving, and operations. The ideal candidate serves as the primary point of contact to maintain a smooth, accurate, and high-volume financial workflow.

Duties:

• Review, route, track, and enter high-volume vendor invoices into the accounting system
• Verify GL coding, PO numbers, and required documentation for accuracy
• Perform three-way matching of invoices to purchase orders (POs) and receiving documents
• Reconcile vendor statements, manage credits, and resolve billing discrepancies
• Prepare and assist with ACH payments, wire transfers, and check runs
• Collect W-9 forms and support year-end 1099 preparation
• Assist with reconciliations, month-end close procedures, and audit documentation
• Maintain accurate AP aging logs, financial records, and digital files.

Qualifications:

• 1–3 years of dedicated Accounts Payable or accounting support experience
• Hands-on ERP experience (Dynamics, Business Central, SAP, NetSuite, or QuickBooks)
• Basic understanding of GL codes, invoice matching, and general clerical workflows
• High attention to detail, strong accuracy, and solid communication and follow-up skills
• Ability to stay organized and multitask in a fast-paced environment.