Ocean Carrier Services Administrator

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

Glovis operates a fleet of over 90 RoRo vessels to support global automotive logistics. While Glovis serves worldwide markets, the Administrator - Ocean Carrier Services Operations Optimization II & CQ will focus on managing vessel arrivals, departures, and cargo operations across the U.S East Coast and Canada. As we continue to grow, we remain committed to innovation and efficiency. The Administrator will play a key role in optimizing vessel operations, coordinating with service providers, and ensuring cost-effective shipping solutions

Responsibilities

• Manage vessel rotation schedules, ensuring smooth and efficient operations while adapting to changing conditions
  • Oversee vessel arrivals and departures, coordinating with terminals, stevedores, and service providers to minimize delays and optimize efficiency
  • Optimize turnaround times and costs by managing berthing schedules, labor allocations, and service requirements
  • Communicate with port authorities, stevedoring companies, and agents to ensure seamless vessel and cargo operations
  • Monitor cargo working performance, and collaborate with stakeholders to implement improvements
  • Manage import and export processes, ensuring regulatory compliance and streamlined documentation
  • Maintain accurate records of vessel activities, cargo movements, and port performance metrics
• Assist in cost analysis and budgeting for shipping operations, ensuring financial efficiency in daily operations
  • Ensure compliance with company policies, maritime regulations, and port authority guidelines to maintain smooth operations
  • Participate in planning discussions to enhance workflow efficiency, identifying potential operational bottlenecks and proposing improvements
  • Monitor key performance indicators (KPIs) to assess the effectiveness of operational processes and suggest improvements where necessary
  • Assist in the development and implementation of standard operating procedures (SOPs) to optimize workflow consistency and adherence to best practices
  • Provide administrative support for internal reporting and documentation
  • Collaborate with internal teams on process improvement initiatives
  • Support additional logistics tasks as required
  • Other duties as assigned

Compensation Range

$73,000 - $78,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Skills & Qualifications

• Excellent written and verbal communication skills Required
• Proficient level PC skills Required
• Strong ability to identify and correct errors Required
• Detail oriented with ability to work in deadline-drive environment Required
• Knowledge of business and management principles involved in strategic planning Required
• Basic knowledge of MS Excel, Word, PowerPoint, and Outlook, along with experience using database systems Preferred
• Proven ability to lead cross-functional teams in fast paced environment Preferred

Education & Experience

• Bachelors Degree Required
• Master's Degree Preferred
• 5 - 8 Years of Direct Experience in Ocean Carrier, Vessel/Port Operations, Stevedoring Required
• 6 - 9 Years of Direct Experience in Ocean Carrier, Vessel/Port, Operations, Stevedoring Preferred
• Specialized Trade Training Preferred
• HAZMAT Training Certificate Preferred

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Possibility of Domestic Travel - 30%
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Fort Lee, NJ office
• Communication with employees and field partners will be primarily conducted via phone and email.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.