Executive/Administrative Assistant

Tailored Management

Title: Executive Assistant/Hybrid
Location: 1W37 One West 37th Street, New York, NY 10018
Compensation: $41.12hr | Weekly Pay + Optional Benefits
Benefits: Paid weekly, health, dental + vision insurance available!
Schedule: M-F/Full-On Site 3 days a week at the NYC office Hybrid
Contract Length: 3 months| conversion pending attendance, performance, and business need
Start date: 10/19/2026

GENERAL FUNCTION:
The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

MAJOR DUTIES & RESPONSIBILITIES:

Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts

Organizes and prioritizes daily administrative responsibilities

Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority

Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.

Ensures supervisor is aware of critical dates and deadlines; follows up where needed

Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders

Drafts correspondence as necessary and produces error-free and grammatically correct documents

Maintains a high level of confidentiality and exercises good judgment

Demonstrates strong communication skills

Coordinates and manages details of advanced travel arrangements, including international travel and exp

Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.

Anticipates and follows up on requests and issues with a proactive, problem-solving approach

Creates an environment that fosters teamwork and trust

Proactively communicates potential issues and reminders to executives and coworkers as appropriate

Organizes and maintains files and sensitive information

BASIC QUALIFICATIONS
Associates degree

3+administrative experience.

Advanced proficiency with Microsoft Office Suite

Excellent organizational and prioritization skills, and ability to balance multiple tasks

Strong project management skills

Ability to work independently and exercise sound judgment

Advanced grammar and written/verbal communication skills

Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR
PREFERRED QUALIFICATIONS

Bachelors degree

5+ years administrative experience

Experience supporting multiple leaders, including international travel support.
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Vacancy posted more than 2 months ago

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