Montessori Assistant Director/ Administrator

Job Description

Job Description

Assistant Director / Administrator

Montessori Kids Universe Bannockburn is seeking a dedicated, organized, and passionate Assistant Director / Administrator to join our leadership team. This position plays a vital role in supporting the operational excellence, staff development, Montessori integrity, and family experience within our growing school community.

The ideal candidate is a collaborative leader with strong organizational and interpersonal skills who believes in fostering authentic Montessori environments while building strong relationships with children, families, and staff.

At MKU Bannockburn, we provide a premier early childhood education experience rooted in Montessori philosophy and enriched through Reggio Emilia inspiration and Outdoor Classroom learning. Our mission is to cultivate independence, curiosity, confidence, and a lifelong love of learning in children from infancy through age six.

We are seeking professionals who are passionate about early childhood education, value teamwork, and are excited to help shape a growing Montessori school community.

The Assistant Director / Administrator works closely with the School Director to support:

• Staff retention and team culture
• Montessori classroom development
• Compliance and licensing documentation
• Staff onboarding and personnel records
• Family onboarding and enrollment support
• Operational and administrative excellence

This role requires a highly organized and proactive individual who can balance leadership, administrative detail, and relationship-building while supporting the school’s vision and standards.

Staff Support, Retention & Montessori Development

• Support teacher retention initiatives by fostering a positive, collaborative, and supportive workplace culture.
• Assist with onboarding and orientation of new staff members.
• Maintain organized and compliant employee personnel files.
• Monitor staff certifications, trainings, CPR/First Aid renewals, and required documentation.
• Support Montessori classroom development and consistency across programs.
• Mentor and guide teachers in Montessori classroom practices and prepared environments.
• Assist in coordinating professional development opportunities and Montessori training.
• Conduct classroom observations and provide support and feedback as needed.
• Support staffing schedules and coordinate substitutes when necessary.

• Support onboarding of new families and assist with enrollment processes as needed.
• Conduct tours and assist with open houses and family events.
• Respond to parent inquiries and maintain strong communication with prospective and current families.
• Help ensure a welcoming, professional, and relationship-centered experience for all families.
• Maintain student records and enrollment documentation in Procare and related systems.

• Ensure compliance with DCFS licensing requirements and Montessori operational standards.
• Maintain organized student and staff records and required compliance paperwork.
• Assist with audits, inspections, and licensing visits.
• Oversee medical records, incident documentation, and required reporting procedures.
• Assist with payroll support, tuition processing, and administrative organization.
• Maintain confidentiality and professionalism regarding all student, family, and employee information.

• Assist in maintaining smooth daily school operations.
• Handle ordering and inventory management of Montessori materials, classroom supplies, office supplies, and operational stock items.
• Monitor inventory levels to ensure classrooms and operational areas remain fully stocked and organized.
• Coordinate with vendors and maintain supply ordering systems.
• Support school-wide communication and administrative organization.
• Help coordinate school events, trainings, and staff meetings.
• Support the leadership team with additional operational responsibilities as assigned.

• Must meet or exceed DCFS  Director qualifications.
• Experience in early childhood education administration preferred.
• Montessori training or experience strongly preferred.
• AMS, AMI, or MACTE-accredited Montessori training/experience preferred.
• Strong understanding of Montessori classroom practices and child development.
• Exceptional organizational, communication, and leadership skills.
• Ability to multitask and maintain professionalism in a fast-paced environment.
• Strong relationship-building and problem-solving abilities.
• Passion for supporting children, families, and educators.

• Be part of a growing and innovative Montessori school community.
• Work alongside passionate educators and leaders committed to excellence.
• Help shape strong Montessori classrooms and a positive school culture.
• Professional development and Montessori growth opportunities.
• Opportunity to make a meaningful impact on children, families, and staff.

This job description is not intended to be all-inclusive. Additional duties and responsibilities may be assigned as needed to support the ongoing growth and success of the school.