Executive Administrative Assistant

Executive Administrative AssistantBosch Location Farmington Hills, MI Division Bosch Global Software Technologies Work Mode On-Site Fields of work Marketing Join as Professional Contract Type Limited Working time Full-time Compensation According to agreementBosch Global Software Technologies Private Limited (BGSW) is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide dedicated support to the Vice President while overseeing the day-to-day administrative operations at the BOSCH Farmington Hills office.This role requires exceptional organizational skills, sound judgment, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic engineering and customer-focused environment. The successful candidate will serve as a trusted partner to the VP, enabling efficient execution of leadership priorities while ensuring smooth office operations.Key ResponsibilitiesExecutive SupportManage the Vice President's calendar, appointments, and meeting schedules.Coordinate domestic and international travel arrangements, including itineraries, accommodations, visas (when required), and expense reporting.Prepare meeting agendas, presentations, reports, and executive correspondence.Screen and prioritize meeting requests and coordinate with internal and external stakeholders.Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items.Handle confidential information with the highest level of professionalism and discretion.Office OperationsOversee the day-to-day administrative operations of the Farmington Hills office.Coordinate facility-related activities, office maintenance, vendor services, and office supplies.Serve as the primary administrative point of contact for office operations.Customer & Leadership CoordinationCoordinate customer visits, executive briefings, workshops, and leadership reviews.Manage visitor logistics, meeting room scheduling, catering, and event coordination.Ensure a professional experience for customers, partners, and senior leadership visitors.Engineering & Business SupportSupport engineering leadership with administrative coordination for customer programs and strategic initiatives.Coordinate onboarding logistics for employees, contractors, and visiting associates.Assist with purchase requisitions, invoice processing, vendor coordination, and budget tracking.Maintain administrative records and documentation.Global CoordinationSchedule meetings across North America, Europe, India, and Mexico while accommodating multiple time zones.Coordinate logistics for global leadership visits, engineering workshops, and cross-functional meetings.Support communications between global teams and business units.Employee EngagementOrganize leadership town halls, employee engagement activities, team events, and recognition programs.Support internal communications and leadership announcements.Your ProfileBachelor's degree or equivalent combination of education and experience.5–8 years of experience providing executive-level support to senior leaders, including Directors, Vice Presidents, or higher.Prior experience in an engineering, automotive, technology, or consulting environment is preferred.Excellent written and verbal communication skills.Strong organizational, planning, and time-management abilities.Ability to work independently with minimal supervision.High degree of professionalism, confidentiality, and executive presence.Technical SkillsMicrosoft Office (Outlook, Word, Excel, PowerPoint)Microsoft Teams and SharePointSAP or similar ERP systems (preferred)Travel and expense management toolsStrong presentation and document preparation skillsKey CompetenciesExecutive-level professionalismExcellent communication and interpersonal skillsStrong organizational and multitasking abilitiesHigh attention to detailCustomer-focused mindsetAbility to anticipate needs and take initiativeConfidentiality and sound judgmentAbility to thrive in a fast-paced, global environmentPreferred ExperienceSupporting a Vice President or senior executive.Coordinating customer visits and executive meetings.Working with global teams across multiple regions.Experience in engineering services, software, automotive, or digital transformation organizations.Contact & Additional InformationIndefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.In addition to your base salary, Bosch offers a comprehensive benefits package that includes health, dental, and vision plans; health savings accounts (HSA); flexible spending accounts; 401(K) retirement plans with an employer match; wellness programs; life insurance; short- and long-term disability insurance; paid time off; parental leave, adoption assistance; and reimbursement of education expenses.Learn more about our full benefits offerings by visiting: Pay ranges included in the postings generally reflect base salary; certain positions may include bonus, commission, or additional benefits.Equal Opportunity Employer, including disability / veterans*Bosch adheres to Federal, State, and Local laws regarding drug-testing. Employment is contingent upon the successful completion of a drug screen and background check. Candidates who have been offered the position must pass both screenings before their start date.BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics) InitiativesFIRST Robotics (For Inspiration and Recognition of Science and Technology)AWIM (A World In Motion)