Receptionist/Office Assistant

Job Description

Job Description

DIRECT HIRE

IN OFFICE ONLY POSITION

Receptionist / Office Assistant

Our customer is seeking a dependable, professional, positive, and adaptable Receptionist /

This position requires someone who can multitask, retain training, adapt to change, and work as a team with both management and coworkers.

Responsibilities

• Answer and direct calls using a multi-line phone system
• Professionally greet customers, clients, applicants, and visitors
• Filing and general office organization
• Run outgoing mail through a postage meter
• Weigh letters and packages and determine appropriate postage
• Regularly monitor and maintain funds in the postage meter
• Perform typing, data entry, and general administrative duties
• Create and post content for Facebook, Instagram, TikTok, and other social media platforms
• Assist with additional office projects and responsibilities as needed
• Learn new duties, procedures, technology, and software as company needs evolve

The Right Person for This Position

• Has a positive personality and strong work ethic
• Possesses a strong sense of urgency and understands the importance of completing work accurately and promptly
• Has excellent attention to detail and can remain focused in a busy environment
• Is a strong multitasker who can appropriately prioritize responsibilities
• Takes notes and uses available resources when necessary to remember procedures
• Understands that a procedure may occasionally need to be modified because of technology, efficiency, customer needs, staffing, or other business circumstances
• Accepts direction from management and respects established responsibilities and procedures
• Is willing to learn new duties and software without becoming overwhelmed
• Can work independently after receiving appropriate training while also knowing when to ask questions

Skills Required

• Good typing and accurate data-entry skills
• Excellent organizational skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to learn new computer programs and technology
• Social media experience with Facebook, Instagram, and similar platforms
• Canva or other content-creation experience is a plus

If you are dependable, organized, adaptable, detail-oriented, receptive to feedback, eager to learn, and enjoy being part of a team , we encourage you to apply.