Realty Manager

About the Role - This is an onsite position. Applicants should be within a reasonable commute to the office location in Audubon, NJ. 

The Community Manager plays a key role at Realty Solutions, overseeing the management and operations of multiple HOA/condo associations or residential communities. This position is at the heart of our "community intimacy" mission, delivering personalized service, streamlining operations, and ensuring overall satisfaction for homeowners, board members, and contractors.

Key Responsibilities:

• Community Operations and Oversight :

• Supervise the day-to-day management of association properties following agreements and governance documents.

• Act as the primary liaison with Board of Directors and community members, addressing and resolving concerns.

• Coordinate maintenance plans and manage vendor bids, contracts, and inspections.

• Implement association policies (e.g., enforcement of rules, violation notices, and fines).

• Financial & Administrative Management :

• Assist the Board with financial matters, budget development, and reviewing monthly financial reports.

• Manage delinquency accounts, issue late notices, and oversee collections in coordination with attorneys.

• Organize and execute community elections, including candidate forms, ballots, and legal compliance.

• Communication & Relationship Building :

• Maintain open and transparent communication with boards, homeowners, and team members.

• Issue community updates like welcome letters, announcements, and meeting notices.

• Prepare agendas and meeting documents, attend meetings, and document minutes.

• Inspections & Problem Resolution :

• Conduct regular property inspections to ensure standards are met.

• Identify and address violations, ensuring timely resolution.

• Provide creative and critical solutions to maintain maximum community satisfaction.

Requirements:

• Knowledge of HOA/condo associations, real estate, or property management is strongly preferred.

• Proficiency in MS Office and familiarity with industry-specific tools (Buildium or comparable software).

• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.

• Excellent verbal and written communication skills.

• Ability to conduct site visits; inspections and association meetings (20-40% travel within South Jersey).

• Valid driver's license.

Preferred Qualifications:

• Some college education or an Associate's Degree

• 1-3 years of experience in community association management

• Community Association Institute (CAI) certifications preferred

Schedule : Monday through Friday, 9 AM - 5 PM and attendance at evening association meetings

Perks of the Job

At Realty Solutions, we invest in our employees. From advanced technology to supportive resources, we create an environment where you can thrive while reducing repetitive tasks. Our collaborative structure allows you to focus on what really matters—providing best-in-class service to our South Jersey neighbors.