Project Administrative Assistant

Project Administrative Assistant

LHH Recruitment is seeking an experienced Project Administrative Assistant to support a busy construction team in Mesa. This position will provide administrative and operational support throughout the project lifecycle, helping ensure projects stay organized, deadlines are met, and billing and documentation are handled accurately.

The ideal candidate will have previous experience supporting construction projects, a strong understanding of project coordination, and hands-on experience with project billing and administrative processes. This role is fully onsite, Monday-Friday and is compensating up to 29/hr.

Key Responsibilities

• Provide administrative support to project managers and construction teams throughout the project lifecycle.
• Assist with project setup, documentation, tracking, and closeout activities.
• Prepare, process, and track customer invoices, progress billings, and project-related expenses.
• Monitor project schedules, deadlines, budgets, and deliverables.
• Maintain accurate project files, contracts, purchase orders, change orders, and other documentation.
• Assist with subcontractor coordination, vendor communications, and tracking required paperwork.
• Track billing milestones, approvals, and outstanding documentation to ensure timely invoicing.
• Prepare reports, spreadsheets, and project status updates for management.
• Coordinate meetings, maintain calendars, and follow up on outstanding project items.
• Provide general administrative support to ensure smooth day-to-day project operations.

Qualifications

• 2+ years of experience in a project administrative or project coordination role within the construction industry is required.
• Working knowledge of the construction project lifecycle, from project initiation through completion and closeout.
• Hands-on experience with project billing, invoicing, and related documentation is required.
• Familiarity with contracts, purchase orders, change orders, and subcontractor documentation.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Excellent communication skills and strong attention to detail.