Sr. Administrative Associate- part time

Sr. Administrative Associate- part time | Boston Childrens Hospital

At Boston Children's Hospital, the quality of our care and our inclusive hospital working environment lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us and discover how your unique contribution can change lives. Yours included.

Position Summary: The Senior Administrative Associate provides high-level administrative and operational support to the BioEthics Center. This role serves as a key resource for administrative staff and helps ensure the smooth day-to-day functioning of departmental operations. Responsibilities include coordinating administrative processes, supporting financial and personnel activities, managing records and reporting, and assisting with special projects, events, and programs.

Key Responsibilities

• Coordinate and oversee daily administrative operations for a clinical, research, or business department.
• Provide guidance and support to administrative staff and help maintain efficient office workflows.
• Maintain departmental records, databases, spreadsheets, and reporting systems.
• Assist with budget tracking, expense reconciliation, payroll processing, and financial reporting.
• Prepare reports, presentations, correspondence, and other administrative documents.
• Coordinate meetings, interviews, travel arrangements, and departmental events.
• Support fellowship, residency, training, or educational programs, including application and credentialing processes.
• Monitor office supply inventory and coordinate equipment purchases and service requests.
• Serve as a liaison between the department and internal hospital teams.
• Draft, proofread, and edit communications and other materials for accuracy and clarity.

Minimum Qualifications

Education:

• High School diploma or GED required.

Experience:

• Minimum of two (2) years of related administrative experience required.
• Experience supporting clinical, healthcare, academic, research, or business operations is preferred.

Skills & Competencies:

• Strong organizational and multitasking skills with excellent attention to detail.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.
• Ability to analyze information, solve problems, and prioritize competing responsibilities.
• Strong interpersonal skills and the ability to work effectively with diverse teams and stakeholders.

Schedule: 20 hours/week. Mondays- remote. Fridays- off. Tues-Th in person. Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, a 403(b) Retirement Savings Plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.