Payroll Associate

Payroll Associate Location: US-IN-Clinton Requisition ID: 2026-65619 | Openings: 1 | Category: Accounting/Finance | Service Line: IMS-IEA Management Services Overview This position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns while ensuring SOX compliance. This role also assists the Finance and Accounting team in critical functions and provides backup as directed to maintain consistent services to the organization. Travel: This position is based in our Clinton, IN office daily. Company: MasTec Renewables is part of the MasTec Clean Energy & Infrastructure business segment, providing construction services in renewable energy, solar, wind, and battery storage. The company is committed to diversity, inclusion, sustainability, and safety. Responsibilities Understand SOX guidelines to ensure accurate controls and segregation of duties. Review and update necessary information for new hires, rehires, and service line transfers. Assist with report review to confirm accuracy of system integrations. Review payroll accuracy for prevailing wage and/or union payroll requirements. Review payroll dashboard, UKG reports, and/or Vista reports weekly to identify potential errors. Review and import time captured in independent timekeeping systems into the ERP. Audit timesheets based on company policies, communicate and educate employees on entry errors to prevent future issues, ensuring proper approval for changes. Reconcile independent sources against the ERP. Assist with providing accurate payroll reporting. Enter manual timesheets for current or prior payroll periods into ERP, ensuring proper SOX approval(s). Generate, reconcile, and upload transmission files for employment taxes and employee paystubs. Maintain weekly leave accruals. Set up, prepare, and remit garnishment and child support payments to appropriate agencies weekly. Provide reports to management for review. Make necessary reversal entries from prior weeks. Ensure accurate payout of monthly allowances. Understand applicable taxes based on project and/or employee location(s). Monitor employee location(s) to comply with IRS regulations on per diem taxability. Maintain large volume state tax accounts. Reconcile and analyze general ledger accounts weekly and/or monthly, documenting required journal entries. Prepare BLS Census data monthly. Obtain and organize information for internal and external audits. Assist with quarter‑end report review, reporting discrepancies to supervision. Prepare manual quarterly payroll tax returns for review by payroll management. Maintain consistent communication with Accounts Payable to ensure payments are remitted as expected. Provide feedback and recommend solutions for more efficient and streamlined processes. Review all deductions, including benefits and 401(k), for accuracy. Post Payroll, Equipment, Job Cost, and GL each week. Assist other team members where needed. Other duties as assigned. Qualifications Education and Work Experience Requirements: Associate’s or Bachelor’s degree in Accounting or Business related area preferred. 2 years of Accounting, Payroll or Business related experience required. Experience with Oracle, ADP Employment Tax/Wisely, PowerBI, Excel, InEight, HCSS, UKG, iCIMS, and/or Microsoft Teams preferred. Union payroll and/or prevailing wage experience preferred. Knowledge, Skills, and Abilities Required: Take reasonable care of your own and others’ health and safety and of those who may be affected by the day‑to‑day delivery of this role, by taking personal responsibility for working toward Company’s Zero Injury principles. Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from groups of managers, clients, customers and the general public. Knowledge and application of internal policies, specific to each service line. Knowledge of various state tax laws and how they apply to employees. Communicate effectively, professionally, and confidentially with employees, team members, sites, and other departments. Understanding of IRA compliance to ensure timecard accuracy. Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Compute rates, ratios, and percentages. Common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations. Benefits Financial Wellbeing Competitive pay with ongoing performance review and merit increase. 401(k) with company match & Employee Stock Purchase Plan (ESPP). Flexible spending account (Healthcare & Dependent care). Health & Wellness Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children. Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount. Discounted National Gym Membership Network. Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave. Military Leave, including Benefits Continuation. Employee Assistance Program. Planning for the Unexpected Short and long‑term disability, life insurance, and accidental death & dismemberment. Voluntary life insurance, accident, critical illness, hospital indemnity coverage. Emergency Travel Assistance Program. Group legal plan. Equal Employment Opportunity MasTec, Inc. is an Equal Employment Opportunity Employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. #J-18808-Ljbffr IEA Management Services, Inc.