Payroll and Benefits Administrator

Job Description

Job Description

Payroll & Benefits Administrator – Fulltime (In Office)

Overview:

We are seeking a highly organized and detail-oriented Payroll & Benefits Administrator to manage all aspects of employee compensation and benefits administration. This position plays a key role in ensuring timely and accurate payroll processing, benefits enrollment and compliance, and employee support. The ideal candidate will have strong analytical skills, a customer-service mindset, and experience working with Paychex Flex and accounting systems.

Why Join Us?

At Pennsylvania One Call System, Inc., we value precision, collaboration, and professional growth. You'll be part of a team that supports our greatest asset—our people. If you’re passionate about payroll and benefits and want to make a difference in a supportive, mission-driven environment, we’d love to hear from you.

 

Key Responsibilities:

• Maintain employee records in Paychex and accounting systems, including new hire data, personnel changes, and terminations.
• Administer employee benefits: enrollments, changes, terminations, and maintain up-to-date benefit information.
• Process bi-weekly payroll in Paychex Flex, including timesheet verification, pay adjustments, and all deductions (taxes, 401K, insurance, etc.).
• Submit temporary staff hours to staffing agencies weekly.
• Ensure accurate calculation and timely remittance of 401(k) contributions to Fidelity and initiate enrollments as applicable.
• Monitor and reconcile benefit premium invoices.
• Respond to employee inquiries and resolve issues related to payroll, benefits, PTO, and deductions.
• Maintain accurate records and documentation to support compliance with federal, state, and local laws.
• Prepare and maintain Excel spreadsheets for PTO and timekeeping.
• Assist in preparing year-end reports, payroll reconciliation, and annual payroll-related budget items.
• Develop and maintain workflow checklists and payroll/benefits procedures for internal use.

Education & Experience:

• High school diploma required; courses in Accounting, Math, or Computer Applications preferred.
• Minimum 3 years of payroll or accounting experience, or a combination of education and relevant experience.
• Experience with Paychex Flex and Microsoft Business Central strongly preferred.
• Degree in Accounting, Business Administration, or related field is a plus.

 

Technical Knowledge:

• Solid understanding of payroll and benefits administration, tax regulations, and compliance requirements.
• Proficiency in Microsoft Office (Excel, Outlook, Word); experience with document management software (Laserfiche), online banking, and association management software.
• Ability to manage records, prepare reports, and handle confidential information with discretion.

 

Key Skills & Competencies:

• Critical thinking, problem-solving, and attention to detail.
• Strong organizational and time management skills; ability to multitask effectively.
• Excellent written and verbal communication skills.
• High level of accuracy in data entry and financial reconciliation.
• Customer service-oriented; demonstrates empathy and professionalism in interactions.
• Ability to adapt to changing procedures and systems.

 

Physical Requirements:

• Prolonged periods of sitting and working at a computer.
• Ability to lift office supplies up to 20 lbs. occasionally.
• Regular use of office equipment and software applications.
• Participation in meetings, training sessions, and presentations as needed.

 

Work Environment:

• Quiet, professional office setting.
• Standard business hours with occasional need for extended hours during payroll or year-end processing.

 

Compensation and Benefits:

• Hourly; Non- Exempt; Compensation is commensurate with experience
• Medical, Dental & Vision plans offered
• Attractive 401(k) Plan
• Short Term & Long-Term disability (Company Sponsored)
• Company paid Life Insurance

 

To Apply:
Please apply on line at:
NO PHONE CALLS PLEASE