Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to join our team in Pennsylvania in a contract capacity with the potential for a permanent role. This position focuses on producing accurate customer invoices, organizing billing support, and working closely with cross-functional teams to keep receivables moving efficiently. The ideal candidate is comfortable handling documentation, resolving invoice-related questions, and maintaining precise records in a fast-paced environment.

Responsibilities:

• Gather shipment, operational, and commercial records from internal teams to assemble complete billing packages for customer invoicing.

• Create and distribute customer invoices with careful attention to contract terms, documentation standards, and internal billing guidelines.

• Maintain organized spreadsheet tracking for billing activity, customer results, reconciliations, and supporting backup using Excel or Google Sheets.

• Collaborate with quality and finance partners to document settlements, process invoice revisions, and support accurate cash application.

• Manage brokered purchase and sales transactions from initial entry through final invoice completion and record retention.

• Assist accounting during month-end activities by identifying uninvoiced sales and helping determine necessary billing or financial adjustments.

• Answer customer billing inquiries, verify invoice delivery, and work through issues that may affect payment timing.

• Prepare billing for tonnage-based material transactions and provide assistance with invoicing needs across additional company locations when required.

If you have the appropriate background for the Billing Specialist role and are interested in being considered, please apply using the Robert Half website. After applying to this accounting/finance role, please CALL immediately at View phone number on us.fitly.work to confirm your application has been received and reference Job # 03730-0013513657

• Prior experience in billing, accounts receivable, or invoice administration within a business environment.
• Working knowledge of billing systems and computerized invoice processing methods.
• Proficiency in Microsoft Excel or Google Sheets for tracking, reconciliation, and reporting activities.
• Familiarity with accounts receivable support, invoice coding, billing statements, and collection-related processes.
• Experience using ERP platforms such as Microsoft Dynamics 365 is preferred.
• Strong attention to detail with the ability to review documentation for accuracy and completeness.
• Effective communication skills for coordinating with internal departments and responding to customer questions.