Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to support accurate invoicing and payment documentation for customer and broker transactions in McKeesport, Pennsylvania. In this role, you will work across commercial, logistics, operations, quality, finance, and accounting teams to turn transaction data into timely and correct billing records. The ideal candidate is organized, comfortable working with spreadsheets and billing systems, and able to manage multiple priorities while maintaining a high standard of accuracy.

Responsibilities:
• Gather billing inputs from internal teams and compile the backup needed to create customer-specific invoices.
• Produce and distribute invoices that align with client requirements and internal billing standards.
• Maintain organized spreadsheet records for billing activity, reconciliations, customer results, and supporting calculations.
• Coordinate with quality and other stakeholders to record settlements and update invoices when reported results require adjustments.
• Supply finance teams with complete billing documentation to support prompt and accurate cash application.
• Manage broker-related transactions from initial processing through final invoice preparation and file completion.
• Assist accounting during period-end close by identifying uninvoiced activity and helping resolve necessary billing or financial adjustments.
• Address customer billing inquiries, confirm invoice delivery, and help remove issues that may slow payment.
• Review freight-related charges with logistics to ensure coding accuracy and proper supporting documentation.
• Prepare records for audit requests and maintain orderly billing files while providing support to additional company locations as needed.• Associate degree in accounting, finance, business, or a related discipline, or comparable practical experience.
• Previous experience in billing, accounts receivable, or a similar accounting support position.
• Strong working knowledge of Microsoft Excel or Google Sheets for tracking data and maintaining accurate records.
• Familiarity with billing platforms and computerized invoicing processes; experience with D365 is preferred.
• High level of accuracy with strong attention to detail in financial documentation.
• Ability to organize work independently, balance competing deadlines, and perform effectively in a fast-paced environment.
• Effective written and verbal communication skills with the ability to collaborate across departments and interact professionally with customers.