Administrative Assistant - Exec to CAO

Administrative Assistant - Exec To CAO

Location: Birmingham, AL, US, 35217 Division: Corporate Work Schedule: Monday - Friday 8am to 5pm

Why you will love Coca-Cola UNITED?

Privately owned and operated with 100+ years of historical strength and stability

Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement

Excellent Total Value Benefits Package to include:

• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan
• Dental, vision, flex spending
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• Paid holiday & sick time
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
• Competitive Compensation
• Fast paced environment promotes a healthy lifestyle
• Tuition Reimbursement Program reimbursable up to $5250 per calendar year

Job Description

The Executive Administrative Assistant EVP/Chief Administrative Officer provides high-level administrative, organizational, and strategic support to the EVP & Chief Administrative Officer, as well as other Company officers that directly or indirectly report to the EVP and Chief Administrative Officer, of Coca-Cola Bottling Company UNITED. This role serves as a strategic partner, enabling executives to focus on enterprise leadership, governance, strategy, and external engagement. The position requires exceptional judgment, discretion, proactive problem-solving, and the ability to operate independently in a fast-paced, high-standards environment.

What your day will look like:

• Proactive management of executive communications and complex calendars
• Prioritization and preparation of concise, decision-ready information
• Drafting and editing executive-level correspondence
• Coordinate domestic and international travel, including company and commercial aircraft logistics, lodging, ground transportation, and detailed itineraries
• Supports leadership meetings and governance forums through agenda coordination, material preparation, secure document distribution, and action-item follow-through
• Managing executive presentations and briefing materials
• Maintaining efficient office routines, processing expenses and reports
• Improving administrative workflows
• Supporting special projects, and coordinating cross-functionally on behalf of supported leaders while handling highly confidential information
• Performs appropriate duties as assigned by management

What you need to succeed:

• Minimum age 18 years old
• Valid driver's license required and obligation to maintain compliance with UNITED fleet policy
• Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
• Regular and prompt attendance is an essential function of the job
• Ability to read, write and speak English
• Ability to maintain a neat professional appearance within Company guidelines
• Ability to maintain safety and security of Company assets
• Ability to utilize all Company provided resources and technology
• Associate degree (A. A.) or equivalent from two-year College or technical school; or 7 -10+ plus years related experience and/or training; or equivalent combination of education and experience.
• 7 10+ years of experience supporting senior leaders, Vice Presidents, or C-suite executives preferred
• Ability to demonstrate exceptional written and verbal communication skills required
• Strong organizational and prioritization abilities required
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Teams, and related tools
• Ability to manage confidential, sensitive, and non-routine information with professionalism and discretion
• Experience with ERP systems, expense reporting, and reporting or business intelligence tools is preferred
• Ability to sit and type continuously
• Ability to stand, walk, bend, climb stairs, reach overhead, and grasp occasionally
• CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.