Bookkeeper

BookkeepingReports to: PastorResponsibilities include:Processing and paying invoices and filing paid invoice copies.Posting all accounting data into QuickBooks program.Reconciling bank accounts monthly.Preparing and submitting data to diocesan accounting department for parish financial reports.Reconciling diocesan financial reports with parish QuickBooks program.Serving as a resource person for Parish Finance Council; attending and preparing reports for quarterly Finance Council meetings; assisting Pastor and Finance Council in the preparation of the annual budget.Entering school tuition and fees FACTS payments into QuickBooks.Serving as a liaison with diocesan offices.Communicating donation information with parish secretary for posting in church bulletin.Sharing school financial information with school Principal and Pastor.Reconciling Mass Intention Journal with checking account annually, forwarding overage to diocesan office.Producing and distributing annual donation statements for all parishioners giving over $500.00.Collecting W-9 forms and certificates of liability insurance from vendors.Mailing IRS forms 1096 & 1099 annually.Submitting W-2 information for priest(s) to the diocese.Utilizing the FACTS school tuition and enrollment database as needed.Donations & Deposits:Tabulating automatic giving donations in QuickBooks.Working with volunteer money counters in totaling weekly collections.Processing and taking deposits for church and school to the bank.Coding deposits in QuickBooks accordingly.Filing deposit paperwork and receipts in appropriate files.Posting and overseeing volunteer posting of all envelope receipts and donations to the Parish Data System (PDS).Processing donor acknowledgement letters for qualified charitable distribution donations.Reconciling school deposits with school administration's spreadsheet immediately after the deposit is made.Working with school staff in Guardian Angel appeal mailing, donation tracking, public digital donor acknowledgement, and donor acknowledgement mailing.Collecting votive candle monies with parish Secretary.Seeking, submitting, and maintaining information for Walmart school grant.Human Resources:Maintaining employees' employment files.Processing new employee paperwork and employee termination paperwork; sending paperwork to the appropriate diocesan departments.Generating contracts for salaried staff and processing accordingly.Processing end of calendar year accounting paperwork and submitting to proper entities (i.e., federal government, state government, diocesan accounting department).Tabulating employee vacation days, sick days, personal days, and paid personal time hours.Processing criminal background checks for employees and volunteers.Communicating changes in employee handbook and diocesan policies to parish and school staff.Miscellaneous:Preparing for diocesan audits; implementing post-audit procedure changes.Assisting Principal in ISBE audit preparation.Destroying old files according to the diocesan document retention schedule.Attending semi-annual Business Managers' meetings.Payroll:Distributing parish and school employee timesheets; gathering timesheets for processing.Processing payroll in Paylocity program.Inputting payroll into QuickBooks.Filing payroll paperwork.Scanning and emailing payroll figures to the diocesan accounting department.Making Pastor and/or Principal aware of employee overtime.Distributing paychecks and/or paycheck stubs.Purchasing:Making purchases for parish office and Parish Buildings & Grounds Commission.Requirements:Minimum of Associate degree in Business, related discipline, or equivalent experience.Strong knowledge of QuickBooks and Microsoft Office applications.Basic knowledge of accounting practices.Demonstrate understanding, respect and support of the Catholic Church teaching, mission, and values.Ability to work in a team environment and have a service mindset when working with others.Able to identify issues and propose recommendations/solutions.Can be trusted with highly confidential information.Strong drive to achieve results.