Manager-Material Planning

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Job Description

The Materials Planning Manager is responsible for leading two critical teams that support local purchase parts availability, procurement execution, and purchase order invoice reconciliation.

The first team is responsible for sourcing and purchasing locally purchased service parts from suppliers. This includes securing competitive quotes, managing supplier responsiveness, and monitoring the flow of purchased items to ensure material availability, prevent shortages, and support customer service and revenue objectives.

The second team, Materials Operations Analysts, is responsible for reconciling and resolving material purchasing activities related to invoice discrepancies. This includes supporting GRNI management, resolving PO invoice discrepancies, and ensuring timely, accurate processing to enable efficient supplier payment and strong financial controls.

This is a leadership role requiring a strong leader who can coach and develop talent, manage performance, drive process discipline, and partner effectively across Supply Chain, Procurement, Finance, Accounts Payable, Retail Planning, BOS, PGT, and field operations. The ideal candidate brings a blend of operational leadership, analytical capability, continuous improvement mindset, and cross-functional influence.

Key Responsibilities

• Lead the daily operations of two teams responsible for:
  • sourcing and purchasing locally purchased service parts
  • PO, receipt, and invoice reconciliation related to materials planning activities
• Lead the field purchasing team in executing timely, cost-conscious procurement of local purchased items while balancing service, cost, and inventory investment.
• Manage the Materials Operations Analyst team to ensure timely processing of receipts, payables support, GRNI-related activities, and resolution of PO and invoice discrepancies.
• Monitor and improve key performance indicators such as quote turnaround time, service parts availability, reconciliation cycle time, aging GRNI, process compliance, and team productivity.
• Partner closely with Procurement, Finance, Accounts Payable, BOS, Retail Planning, PGT teams, Supply Stores, and other cross-functional stakeholders to resolve issues and drive strategic initiatives.
• Lead and/or participate in projects focused on improving efficiency, accuracy, service, and financial control.
• Ensure timely delivery of supplier quotes and locally purchased service parts to Supply Stores in support of customer service and revenue goals.
• Oversee daily execution of PO reconciliation activities to ensure issues are resolved accurately and within established cycle times.
• Coach, develop, and support team members through onboarding, training, performance management, and continuous feedback.
• Establish clear priorities, balance workloads, and ensure strong execution in a fast-paced operational environment.
• Ensure both teams consistently follow standard work, system processes, and internal controls.
• Act as a Lean Champion to drive continuous improvement, waste reduction, root cause problem solving, and process standardization.
• Support organizational initiatives and perform other duties or special projects as assigned.

Qualifications

• Bachelor’s degree or associate degree with 7+ years of relevant experience required.
• 5+ years of experience in sourcing, purchasing, materials planning, retail operations, or a related function.
• 3+ years of people leadership, supervisory, or team management experience preferred.
• Experience in operations, inventory management, MRP/ERP systems, and Lean or Operational Excellence preferred.
• Knowledge of retail network operations, service parts flow, and local purchasing processes preferred.
• Experience with purchase orders, receipts, invoice reconciliation, GRNI, accounts payable, accounting, or finance-related processes preferred.
• Demonstrated ability to lead teams in a fast-paced, execution-oriented environment.
• Strong analytical, organizational, and problem-solving skills.
• Strong communication and interpersonal skills with the ability to influence across functions.
• Demonstrated project management and continuous improvement capabilities.
• Proficiency in systems and tools used for purchasing, planning, reporting, and data analysis.

• Familiarity with Lean tools, KPI management, and standard work development.

Success in this role will be measured by the ability to:

• maintain high service level for retail stores local quote requests
• ensure timely and accurate PO receipt and invoice reconciliation
• reduce aging GRNI and improve process cycle times
• build a capable, engaged, and accountable team
• strengthen cross-functional partnerships and operational discipline
• identify and implement process improvements that enhance customer service, efficiency, and financial accuracy

Annual Base Salary Range or Hourly Base Pay Range:

Compensation Type:

Incentive Eligible:

Sales Commission Eligible:

Disclaimer : We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive at work and at home:

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role:

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.