Events Coordinator

Event Coordinator Location: Medora, ND The Theodore Roosevelt Presidential Library Foundation (TRPLF) is building a new presidential library and museum in Medora, ND, and is looking for an Event Coordinator to assist in the planning, organization, and execution of events that support the Foundation’s mission. Responsibilities Assist in the development and implementation of event plans and concepts. Liaise with clients to identify their needs and to ensure customer satisfaction. Coordinate with vendors, exhibitors, and stakeholders during event planning. Manage event setup, teardown, and follow‑up processes. Book venues and negotiate fees. Arrange food and beverage, order supplies and audiovisual equipment, and order event signs. Organize facilities and manage all event details such as decor, catering, entertainment, transportation, guest lists, special guests, equipment, and promotional material. Ensure compliance with insurance, legal, health, and safety obligations. Proactively handle any arising issues and troubleshoot problems on the event day. Conduct pre‑ and post‑event evaluations and report on outcomes. Education & Experience Bachelor’s degree in Hospitality Management, Event Management, Communications, Marketing, or a related field preferred; equivalent professional experience will be considered. 3+ years of experience in event planning, with a specific focus on coordinating special events such as receptions, dinners, and weddings. Demonstrated foundation in event planning principles, including communication, project management, and budget oversight. Demonstrated success in managing event logistics from conception to completion. Proven ability to manage vendor relationships and negotiate contracts for venues, catering, and AV equipment. Experience with budget management, including tracking expenses and identifying cost‑saving opportunities. Exceptional written and verbal communication skills for professional correspondence with speakers, sponsors, and attendees. Proficiency in event management software (e.g., Cvent, Eventbrite, or similar platforms) and the Microsoft Office Suite/Google Workspace. Strong problem‑solving skills with a track record of handling on‑site issues with professionalism and efficiency. Requirements Ability to lift and move objects up to 30 pounds. A combination of office‑based work with hands‑on activity at event sites. Flexibility to work weekends, evenings, and holidays as required by the event schedule. Occasional travel may be required for out‑of‑town events. This is a full‑time, salary/exempt position based in Medora, North Dakota. Benefits Full benefits include 403(b), medical insurance, dental insurance, vision insurance, life insurance, short‑term and long‑term disability, and paid time off. 20 days of paid time off and 10 holidays per year. EEO Statement The Theodore Roosevelt Presidential Library Foundation (TRPLF) is committed to creating a diverse, equitable, and inclusive environment. TRPLF does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law as a provision of employment opportunities and benefits. Reasonable Accommodation The Theodore Roosevelt Presidential Library Foundation is committed to creating a welcoming, inclusive, and accessible environment. If you require a reasonable accommodation to complete your application, participate in an interview, or otherwise navigate our hiring process, please email View email address on click.appcast.io. Our team will connect with you to explore the best way to support your experience. #J-18808-Ljbffr