Document Controller

Job Description

Job Description

We are looking for a Document Controller to support an organization through a contract position. In this role, you will help maintain accurate, current, and accessible records while supporting quality-focused documentation practices across departments. This opportunity is well suited for someone who is organized, process-minded, and comfortable working with controlled documents in a regulated or quality-driven environment.

Responsibilities:
• Oversee day-to-day administration of the document control system, including the organization, storage, retrieval, and tracking of controlled records.
• Maintain document accuracy by managing file naming, version history, labeling, and archival practices across the documentation lifecycle.
• Partner with internal teams to keep controlled documents current and aligned with established quality and compliance standards.
• Support documentation readiness for audits by preparing records, coordinating document reviews, and helping ensure required materials are complete and accessible.
• Assist with training coordination related to required documentation processes and controlled record handling.
• Contribute to validation and verification activities for applicable systems or processes, including recording outcomes and supporting compliance documentation.
• Help monitor deviations and corrective or preventive actions by maintaining clear records and supporting follow-up documentation.
• Identify opportunities to improve document workflows and recommend practical enhancements to increase efficiency and consistency.
• Foster a collaborative work environment through respectful communication, reliability, and strong cross-functional partnership.• High school diploma or equivalent is required.
• At least 1 year of experience or training in document control, quality assurance, or a related function is preferred.
• Working knowledge of document control practices, including scanning, compiling, organizing, and maintaining records.
• Familiarity with quality systems, validation activities, or regulated environments such as healthcare, manufacturing, or similar settings is preferred.
• Ability to manage detailed information accurately while maintaining strong organization and version control.
• Comfortable coordinating with multiple stakeholders and communicating clearly across departments.
• Proficiency in handling digital documents and databases with a high level of accuracy and confidentiality.