Accounts Payable Specialist - Direct Hire!

Accounts Payable Specialist - Direct Hire!

• Accounting/Finance

Accounts Payable & Accounting Specialist

TES Staffing is partnering with a well-established and growing organization in the Rochester area to identify an Accounts Payable & Accounting Specialist to join their finance team. This role plays a critical part in ensuring the accuracy and efficiency of the organization’s accounts payable process while supporting broader accounting operations, including month-end close activities.

The ideal candidate will bring strong attention to detail, organizational skills, and a solid understanding of bookkeeping practices. This individual will collaborate closely with the accounting team to maintain accurate financial records, resolve discrepancies, and ensure vendors are paid accurately and on time.

Compensation starting between $55-60K annually , with the opportunity to grow based on experience and performance.

Key Responsibilities

Manage the full accounts payable process , including invoice review, coding, and entry into the accounting system

Assign vendor numbers and verify correct general ledger and accounting codes

Maintain vendor records and ensure accurate supplier information and invoice documentation

Investigate and resolve vendor inquiries and payment discrepancies in a timely manner

Match invoices with packing slips and receiving documentation to ensure accuracy

Prepare, process, and distribute vendor payments , including check runs

Maintain organized and compliant accounting files and documentation

Reconcile EFT bank statements and company credit card statements , ensuring proper GL coding

Prepare weekly general ledger proof reports

Assist with monthly purchase journal reconciliation and tax summary preparation for the accounting team

Support month-end closing activities and other accounting initiatives as needed

Perform additional accounting or administrative duties as assigned

Required Skills & Qualifications

Strong understanding of bookkeeping principles and generally accepted accounting practices

High proficiency in Microsoft Office , particularly Excel and Word

Experience working with accounting software systems

Exceptional organizational skills and attention to detail

Ability to manage multiple priorities and meet deadlines

Strong written and verbal communication skills

Ability to follow both written and verbal instructions with accuracy

Education & Experience

High School Diploma or equivalent required

Associate’s Degree in Business, Accounting, or a related field preferred

2–4 years of bookkeeping or accounting experience required

Physical Requirements

Ability to sit, stand, walk, and use hands frequently throughout the workday

Occasionally required to reach, bend, stoop, kneel, crouch, or crawl

Must be able to lift and/or move up to 50 pounds when necessary