Executive Assistant

Direct message the job poster from MSI Company

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Our company is seeking a highly organized and proactive Executive Assistant to support a Division President. This role is instrumental in keeping operations running smoothly across a high-growth, fast-paced national solar business. You will manage complex travel logistics, including private aviation, coordinate leadership meetings and off-site events, and act as a trusted partner handling confidential matters with discretion. The ideal candidate is detail-driven, hospitality-minded, and thrives in a dynamic, high-performance environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Provide comprehensive administrative support to the President, including calendar management, travel arrangements, and expense reporting Coordinate internal and external meetings, including scheduling, agenda preparation, logistics, and follow-ups Manage sensitive and confidential information with discretion and integrity Strategic & Operational Support Act as a liaison between the President and internal/external stakeholders, including executive leadership, clients, and vendors Prepare briefing materials and background documents for meetings and presentations Support strategic initiatives and special projects as assigned by the President, ensuring timely completion Monitor progress on key projects and ensure follow-through on assigned action items Assist with event planning for leadership meetings, offsites, and corporate functions Coordinate with other executive assistants and administrative staff across departments to align priorities and scheduling Maintain and organize files, both physical and electronic, ensuring accurate records management

EDUCATION AND WORK EXPERIENCE

Bachelor’s degree or equivalent experience. 5+ years of executive-level administrative experience, preferably supporting C-suite executives in a large organization Strong organizational and project management skills Exceptional written and verbal communication abilities Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools Proven ability to handle confidential information with the utmost discretion High emotional intelligence and interpersonal skills Proactive problem-solving abilities Flexibility and adaptability in a fast-paced environment Strong attention to detail and follow-through Commitment to fostering a positive, team-oriented culture Occasional travel for site visits, special events, and venue evaluations Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Human Resources Industries Construction Referrals increase your chances of interviewing at MSI Company by 2x Get notified about new Executive Assistant jobs in Fort Lauderdale, FL . Executive Assistant to President of Solar Director, Administrative Office of the CEO Miami, FL $50,000.00-$55,000.00 2 weeks ago Future Opening: Agent's Executive Assistant - State Farm Agent Team Member Agent's Executive Assistant - State Farm Agent Team Member Executive Assistant - CIO / EVP - Luxury Hospitality Development Experienced Executive Assistants - Flexible and Rewarding Career Path Executive Assistant Opportunity at Exotic Car Trader Miami Beach, FL $50,000.00-$100,000.00 5 days ago Delray Beach, FL $60,000.00-$65,000.00 5 days ago Pompano Beach, FL $18.00-$20.00 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr MSI Company