Administrative Support Assistant II -10/12

Administrative Support Assistant II 10/12 Student Medical Services Job # 563113 Close Date: November 2 nd , 2026 10 Month Position At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands‑on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands‑on learning, inspired teaching, ground‑breaking research, and thought‑provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down‑to‑earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. As part of the California State University (CSU) system, Cal Poly Humboldt is part of one of the nation’s largest and most impactful public university systems, where education, innovation, and service create meaningful change for California and beyond. See what it’s like to work at the CSU—watch our video and imagine your future at Cal Poly Humboldt. Anticipated Hiring Range $2,971-$3,280 per month. (Step 1 – Step 6) Classification Salary Range $2,971-$4,243 per month (Step 1 - Step 19) Final salary placement is commensurate with experience, internal equity, and budget considerations. This is a full‑time, benefited, non‑exempt, 10/12 pay plan (work 10 months of the year with pay and benefits over 12 months) permanent position with a one‑year probationary period in Student Medical Services. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre‑tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and paid holidays. Additional benefits information can be found at Position Summary Under the supervision of the Director of Operations for the Student Health and Wellbeing Services the incumbent is responsible for handling day‑to‑day duties in the front office of Student Health & Wellbeing Services, including reception, appointment making, and answering phones. Key Responsibilities Reception/Phones/Appointment Scheduling (45%) Provide information and respond to numerous student inquiries and problems (in‑person, by phone, email or mail) while applying established policies and procedures when they exist, and good judgment in circumstances where they do not. Direct incoming calls appropriately and take complete messages for call‑backs through the EMR tasking process. Be aware of and follow established policy for handling emergency situations reported by telephone. Quickly recognizes potential emergency situations in‑house and takes appropriate action. Receive incoming patients and verify eligibility to receive services. Update demographic information in the EMR (PyraMed). Direct patients to appropriate area for care. Process a variety of forms for eligibility, Family PACT and clinic; requirements for immunizations; scanning forms to the EMR for disbursement to the patient records. Schedule, reschedule and cancel patient appointments, entering the appropriate data in the information system. Provide support to the telehealth program as needed. Train student assistants, as needed. Records (30%) Process signed release for patient records to be sent to outside practices as well as assisting in obtaining records from outside practices. Be cross‑trained to process subpoenas when received to assure proper authorization is signed and when Referrals Coordinator is unavailable to process requests. Working with the appointed on‑campus person to submit copies of records when subpoenaed, assuring records are mailed within the appropriate timeline. Assist clinic staff with general office tasks, copier usage, ordering office supplies, and other general office support tasks. Outreach & Education (5%) Represent Health Center at various functions, such as Spring Preview & orientation, discussing health care services and fielding insurance questions with students and their parents. Participate on various department committees. Emergency Preparedness and Committee (15%) Be aware of and follow established policy for handling emergency situations reported by telephone. Quickly recognizes potential emergency situations in‑house and takes appropriate action. Participate in required staff trainings, education and meetings. Participate on various department committees. Other duties as assigned. (5%) Knowledge, Skills, And Abilities Associated With This Position Include Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Demonstrated experience working effectively with a diverse population. Minimum Qualifications Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Qualifications Excellent customer services skills. Experience in medical scheduling. Experience working with a diverse student population. Application Deadline The deadline to submit application materials is 11:55 p.m. on November 2 nd , 2026. Any inquiries about this recruitment can be directed to View email address on click.appcast.io or Cal Poly Humboldt’s Human Resources Office at View phone number on click.appcast.io. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand‑alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on‑campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in‑person program or activity (on‑or off‑campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to View email address on click.appcast.io . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Education Code 89521 Requirements Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1030 Publication Date: 10/19/2026 #J-18808-Ljbffr Cal Poly Humboldt