Administrative Coordinator

Administrative CoordinatorThe Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments.On-Site Payroll ResponsibilitiesSupport the Payroll Group Processor in weekly payroll processing, including tracking time and attendance, reporting commissions, and other related tasks in accordance with company policy and collective bargaining agreements.Forward and/or post notices from Central, Regional Management, and the Group Processor to market center employees regarding Company Policy, Payroll, HR, and Compliance practices.Review and maintain the time and attendance system.On-Site HR ResponsibilitiesImplement new administrative procedures and forms as directed by the Group Processor, HR Management, and Finance.Maintain employee personnel files, DOT, OSHA, and other HR-compliant records as directed.Support New Hire Orientation and compile New Hire packets according to Central Office guidelines in cooperation with the Group Processor.On-Site Accounting ResponsibilitiesReview, support, and maintain Management Reports, including Gain & Loss reports in Field Management Reporting, monthly inventory, and monthly API review.Support accurate inventory counts, safety checks, and API reviews.Assist with weekly input of manual data required for Key Performance Measures (KPM).On-Site Office ResponsibilitiesSupport daily office functions, including ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees, and attending to the front desk.On-Site Functional ResponsibilitiesSupport billing functions within the Market Center by printing invoices/settlement sheets and scanning/sending billing-related information to the Billing Hub or Customer Desk.Provide management reports to the Market Center management team.Knowledge / Skills / AbilitiesStrong oral and written communication skills.Ability to develop and maintain positive working relationships.Detail-oriented with strong organizational and multi-tasking skills.Experience with Oracle Business Suite is a plus.Working Environment / Safety RequirementsNo special physical requirements. Position is situated in an office environment.Experience1–5 years of work experience preferred. Proficiency in Microsoft Suite, specifically Excel, required.Education2-year degree preferred but not required.Compensation:The salary rate that Vestis reasonably expects to pay for this position ranges from $26.39 to $32.98, depending on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.Vestis® is an equal-opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, relation, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information below to request the appropriate accommodation.Consistent with Vestis and Canadian Linen's commitment to equal employment opportunity, we provide reasonable accommodations to qualified individuals with disabilities who need assistance in applying electronically for a position with Vestis or Canadian Linen, unless doing so would impose an undue hardship. To request a reasonable accommodation for this purpose, please call View phone number on click.appcast.io or email us at View email address on click.appcast.io you for your interest in an employment opportunity with Vestis, Canadian Linen and Québec Linge.