Legal Billing & Administrative Virtual Assistant

Job Description

Job Description

We are seeking an experienced Administrative Virtual Assistant to provide billing, administrative, and client communication support for law firms and legal professionals. The VA will play a key role in helping ensure billing is handled accurately and efficiently while maintaining professional, responsive communication with clients and internal teams.

If you have a background in legal billing or have handled significant billing responsibilities as a legal assistant, paralegal, or other legal professional, along with strong organizational skills and experience managing communications in a fast-paced professional setting, we’d love to hear from you.

Responsibilities:

• Manage and process billing tasks, such as time entries, invoices, and payments. 
• Coordinate billing details and updates with attorneys and clients. 
• Track billable hours and ensure accuracy across multiple matters. 
• Follow up on overdue invoices and client payments as needed. 
• Maintain organized records of client communications and billing records. 
• Support administrative tasks such as document management and scheduling. 
• Communicate professionally via email, phone, and client portals. 

Requirements:

• Hands-on experience with legal billing, timekeeping, invoicing, accounts receivable, or payment follow-up in a law firm, legal department, or legal services environment, including experience performing these functions as part of a broader legal assistant or paralegal role. 
• Strong understanding of law firm billing workflows, including time entry review, billable hour tracking, pre-bill preparation, invoice revisions, and client/matter-based billing records. 
• Ability to identify billing discrepancies, missing time entries, incorrect matter details, duplicate charges, or inconsistencies before invoices are finalized. 
• Comfortable coordinating billing questions, invoice updates, payment status, and collection follow-ups with attorneys, clients, and internal support teams. 
• High level of accuracy, confidentiality, and discretion when handling client billing records, payment information, trust/client account details, and sensitive matter information. 
• Excellent written and verbal English communication skills, with the ability to explain billing-related updates professionally and clearly. 
• Ability to manage multiple billing cycles, client matters, deadlines, and follow-up tasks independently in a remote work environment. 
• Stable internet connection and professional remote work setup. 

Nice to Have:

• Familiarity with legal billing, accounting, or practice management platforms such as Clio Manage, MyCase, PracticePanther, LawPay, QuickBooks, or similar systems. 
• Experience supporting multiple attorneys, practice areas, or client matters simultaneously. 
• Knowledge of legal billing codes, client billing guidelines, trust/client account handling, or collections support. 
• Experience handling billing responsibilities as part of a broader legal assistant, paralegal, or legal administrative role. 
• Prior experience with client-facing customer service or professional services support. 

Compensation and benefits:

• $23/hour — W-2 employment 
• Medical, dental, and vision insurance 
• Paid sick leave 
• 401(k) retirement plan 
• Annual performance bonus 
• 6-month performance review with potential pay increase 
• Employee Assistance Program and employee discounts 
• Cell phone, internet, and eligible expense reimbursement 
• Clio certification and professional development opportunities 
• Supportive, inclusive remote work culture with autonomy and flexibility. 

About Equivity:

Equivity provides virtual assistance to clients nationwide, specializing in administrative, marketing, and paralegal support. We work with professionals and firms across diverse industries, offering expert-level support remotely.

E04JI802msqh409e3wi