Office Administrative Assistant

About the Role We are looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly. You will be the go-to person for day-to-day office operations, supporting employees, visitors, and vendors, and working closely with HR, IT, and Finance. You will also play a key role in supporting a potential office relocation. This role is ideal for someone who takes pride in getting the details right and follows through on every task. Responsibilities Office Operations Organize and maintain day-to-day office operations and procedures Coordinate office activities to ensure efficiency and compliance with company policies Coordinate with the IT department on all office equipment Provide general support to visitors and respond to employees’ office-related requests (e.g., stationery, hardware, travel arrangements) Track office supply inventory and place orders as needed Liaise with facility vendors, including cleaning, catering, and security services Manage contracts and price negotiations with office vendors, service providers, and the office lease Office Relocation & Build-Out Support Support the planning and execution of a potential office move, including vendor coordination, timeline tracking, and logistics Assist with office renovation and build-out projects, working with contractors, landlords, and internal stakeholders Coordinate with IT and other teams on furniture, equipment, and workspace setup during the transition Finance & Budget Manage the office G&A budget and ensure accurate, timely reporting Ensure all invoices are processed and paid on time HR Support & Coordination Partner with HR to update and maintain office policies Assist with new-hire onboarding (orientation, E-Verify, equipment and workspace setup, etc.) Enter and update employee information in HR systems, ensuring data accuracy and confidentiality Provide day-to-day HR coordination, including scheduling interviews, preparing onboarding/offboarding materials, and organizing employee events and meetings Support HR with document filing, record maintenance, and responding to routine employee inquiries Records & Reporting Create and maintain accurate records and databases (personnel, financial, and other data) Submit timely reports and prepare presentations/proposals as assigned Requirements 1+ years of office administration experience; prior experience as an Office Manager, Front Office Manager, or Administrative Assistant Proficiency in MS Office; experience with HRIS is a plus Familiarity with office management procedures and basic accounting principles Strong communication and interpersonal skills Excellent organizational skills, with the ability to prioritize and manage multiple tasks Careful, reliable, and highly attentive to detail, with a strong sense of ownership and follow-through Able to handle confidential personnel and company information with discretion Down-to-earth, collaborative, and service-minded, comfortable working with people at all levels Nice to Have Experience supporting an office move, renovation, or build-out project Prior exposure to HR administration or onboarding processes #J-18808-Ljbffr Geek+