Multi-Family Scheduler

Job Description

Job Description

SCHEDULER
The Scheduler provides expert implementation and analysis of project schedule for all projects from conceptual design phase through the course of construction. The Scheduler is responsible for the preliminary schedule, master schedule and progress updates required for each project.

Responsibilities
Preliminary Schedule Development (Preconstruction / Pre-Bid)
It is critical that schedule data be provided to the preconstruction and management team prior to construction. The Scheduler is expected to coordinate with the project team and Director of Project Controls to ensure proper development of the preliminary schedule so it can be utilized for its intended purpose.

• Actively participate in preconstruction meetings to understand schedule needs for upcoming projects.
• Review available plans, specifications, site photos, or google maps images of existing conditions, as needed for proper development of the preliminary schedule for each project.
• Communicate, and track receipt of required data from the preconstruction team to develop the preliminary schedule. This includes the phasing and sequencing plan, list of similar projects, required milestones, preliminary phasing durations (grading, foundation, framing, veneer, rough in, finishes, etc.).
• Request the Preconstruction department to provide any special activities, contract, and permit data pertaining to each project to incorporate into the preliminary schedule.
• Perform the required take off quantities and gather the subcontractor supplied data obtained during the preconstruction phase of the project (long lead items, grading durations, framing duration, etc.).
• Ensure all activities, durations, milestones, and links are properly entered into the schedule software to provide critical path activities and other data deemed critical to the preconstruction and project team.
• During the process of developing the preliminary schedule development, identify overlooked items, critical to the overall success of the schedule, and discuss identified items with Preconstruction, and Project team.

Master Schedule Development (Construction Phase)
The Scheduler is responsible for developing the master schedule for each project. The master schedule will be utilized as a contract basis and utilized as a baseline comparison during construction. Responsibilities include:
•     Ensure the preliminary schedule is updated as required for the full development of a master schedule after a project is awarded.
•     Ensure the project manager and superintendent provide additional data feedback from the trade partners during scope review to the schedule department for final development of the master schedule.
•     Verify front end requirements of the contract (permitting, design deliverables, required milestones) have been identified by the project management team, and accurately represented in the project master schedule.
•     Verify data is accurately entered into the software prior to issuing the final master schedule for contract attachment and field use.
•     Provide schedule exhibits for contracts.

Schedule Updates:
The Scheduler is required to monitor all project activity to ensure each project is updated
every week from start of work through final completion. Responsibilities include:
• Formally request project teams provide data every week and note items requiring updating.
• Confirm field data includes accurate information obtained during the course of construction. Verify data provided by reviewing the meeting minutes, photo documentation, site visits, project logs, or other means necessary to ensure the data is generally accurate prior to updating.
• Ensure the project manager, and superintendent provide actual start and finish dates for all activities from the previous update, as well as forecasted or anticipated start and finishes dates (2-4) weeks following the update period as an accurate forecast.
• Ensure updates include up to date data from the project procurement and material tracking logs. Request information from the project team (generally requested from APM, P/E or project team) during update.
• Provide required breakout of all milestone activities, and labor data as needed for senior management and executive team review.
• Prioritize project updates, and ensure critical projects are prioritized. Endeavor to complete and turn around all updates within 48 hours from date of receipt.
• Ensure update data is properly entered into the scheduling software, to match update markup information provided by the project team.
• Analyze Critical path after update change is made, to ensure that it is logically sound, and accurately portrayed.
• Request project management, and superintendent verify updated schedule draft is accurate prior to downloading to Procore. Download all draft updates within (24) hours.
• Contact project team members as required to schedule an update by phone, or provide supplemental data as required to complete the project schedule in a timely manner.
• Provide feedback, and suggestions for improving the project schedule. Provide feedback, and analysis of changes in the critical milestones, and overall project completion data. Spot project risks with each update for review by the project team.
• Ensure project updates are properly distributed to the project team, senior management team, and Procore.
• Archive all backup and schedule data.

Candidate Skills & Qualifications
• Understands basic construction sequencing of multifamily projects.
• Proficient at reading plans and specifications. Ability to quickly review and comprehend project plans and details.
• Understands front end requirements of the project specifications pertaining to required scope of work.
• Ability to evaluate the accuracy of information provided to the department.
• Expert understanding of CPM project scheduling concepts and principals, scheduling best practices and standard scheduling methodologies recognized in the industry.
• Self-motivated and proactive – takes initiative and seeks responsibility.
• Excellent time management skills.
• Solid analytical skills.
• Keen attention to detail.
• BS Degree in Engineering, Construction Management, Building Construction from an accredited University (or 5+ years’ experience as a Primavera P6 scheduler in multifamily building construction).
• 5+ years of experience in multifamily building construction
• Proficient computer skills in Primavera P6, Microsoft Office Suite, project management software (Procore), and Bluebeam.

 

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