Office Assistant/ Bookkeeper ***NOT a remote position

Job Description

Job Description

***Please note this is not a remote position!

Location: Lakewood NJ

Position Overview:

We are seeking a reliable and highly organized Office Assistant to handle a variety of office support tasks. This position plays a critical role in ensuring smooth and efficient office operations, contributing to a productive work environment. The ideal candidate will possess excellent communication skills, a positive attitude, and the ability to manage multiple tasks with precision. Experience in Commercial Real Estate, lead generation, scheduling, and letter campaigns is highly desirable. A basic understanding of bookkeeping to assist with accounts payable/receivable, bank reconciliation, and financial reporting is also required. This is an exciting opportunity to work in a collaborative environment where your expertise will make a significant impact.

Responsibilities:

• Greet clients, visitors, and tenants in a professional, friendly manner.
• Answer and direct phone calls, take messages, and assist with general inquiries.
• Handle scheduling and calendar management for meetings, appointments, and property viewings.
• Perform general office duties such as photocopying, filing, faxing, and scanning documents.
• Maintain confidentiality of sensitive information, including financial records and tenant data.
• Conduct market research and compile data for commercial and residential real estate properties
• Prepare and mail out letter campaigns and post cards.
• Help with office management and mail distribution.
• Assist with accounts payable and receivable.
• Reconcile bank and credit card statements to ensure accuracy.
• Process payroll and maintain employee records.
• Prepare monthly, quarterly, and annual financial reports.
• Ensure compliance with financial regulations and company policies.
• Collaborate with team members to streamline financial processes and improve efficiency.

Qualifications:

• Previous experience in an office assistant role, preferably in a bookkeeping and/or real estate environment.
• Proficiency in QuickBooks software (both Desktop and Online).
• Strong knowledge of Microsoft Excel and Word.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to multitask and prioritize competing demands to ensure timely task completion.
• Ability to work independently as well as part of a team.
• Excellent communication and interpersonal skills.