Executive Assistant

Executive Assistant

Location: Atlanta, GA Duration: 2 Months - Temp to Hire Work Mode: Hybrid Role - 3 days in office (typically T, W, TH); sometimes will need to come in M and F and non-negotiable, must go in if needed Shift Hours: 8-4 (preferred) or 9-5

Responsibilities:

Proactively own and execute heavy calendar management for three VPs, demonstrating a keen awareness of conflicts and prioritizing high-value engagements to optimize strategic goals.

Act as a highly effective gatekeeper and strategic partner, managing high-demand teams and demonstrating the ability to properly and tactfully redirect inquiries to protect the leaders' time.

Demonstrate a strong ability to manage complex scheduling and logistics across multiple global time zones.

Learn and anticipate the leaders' needs before they arise and efficiently utilize downtime to execute passive administrative tasks and maintain operational excellence.

Synthesize meeting discussions into clear follow-up notes and proactively track action items to completion across the IT organization.

Drive the end-to-end logistics for special meetings, leadership off-sites, lunches, and dinners, maintaining strong vendor partnerships and adapting to moving logistics throughout the entire lifecycle of the event.

Coordinate comprehensive domestic and international travel and develop minute-by-minute itineraries with built-in contingencies.

Serve as a "Power User" for emerging productivity tools, proactively mastering and integrating AI platforms into executive workflows for drafting, research, and data synthesis.

Utilize the full suite of Microsoft Teams components to facilitate seamless digital collaboration for a global team.

Manage expense reports, invoices, subscriptions, and vendor coordination with absolute accuracy and timeliness, adhering to corporate procurement standards.

Continuously evaluate and refine administrative workflows and communication protocols to improve overall departmental efficiency.

Develop a good working relationship with all levels of staff in all departments.

Handle sensitive/confidential information requiring a high level of discretion.

Requirements:

Bachelor's Degree required.

Minimum of 7 years of experience supporting Vice President level or above, preferred within an Information Technology or high-tech corporate environment.

Advanced proficiency in Microsoft Office 365, with a specific emphasis on Teams and AI tools; ability to quickly adapt to new external platforms.

Commitment to being on-site at least 3 days per week to facilitate direct collaboration and team culture.

Ability to commute between local Georgia-based offices as business needs dictate to ensure seamless executive coverage across multiple locations.

Strong interpersonal skills with the ability to collaborate at all organizational levels.

Absolute discretion and sound judgment when handling confidential or sensitive matters.

A proactive, "forward-leaning" approach with the ability to multitask seamlessly, think outside the box, and pivot quickly in response to changing priorities.

Focused, dedicated, and organized with a strong work ethic and attention to detail in composing, typing, and proofing materials.