Senior Administrative Support Specialist

Senior Administrative Support Specialist

Odyssey Systems has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Electronic Systems Directorate (AFLCMC/ES). The Air Force Program Execution Office for PEO Electronic Systems (AFPEO/ES) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO ES portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC/PEO ES is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS.

This is a full time position located at Hanscom Air Force Base, MA.

Responsibilities

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.

Duties to include but not limited to:

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Qualifications

Minimum Required Qualifications:

Citizenship: Must be a US citizen

Clearance: Must have and be able to maintain an active Secret Security Clearance

Preferred Qualifications:

Education: Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR

• 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD.

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience utilizing the Defense Travel System (DTS)
• SharePoint administration and document management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Action item, suspense, and workflow tracking
• Preparation of executive correspondence, reports, and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to manage multiple priorities and competing deadlines
• Professional demeanor when interacting with senior military and civilian leadership
• Strong attention to detail and accuracy
• Excellent customer service and stakeholder engagement skills
• Ability to work independently with minimal supervision
• Strong problem-solving and critical-thinking abilities
• Collaborative team player capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach
• Strong relationship-building and coordination skills
• Ability to anticipate leadership needs and respond effectively
• High level of professionalism, reliability, and accountability

Additional Information:

Location: Hanscom AFB, MA

Travel: 10%

On-Site: This position requires the candidate to be on-site

Company Overview

Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Please Note:

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays. Odyssey Benefits