Administrative Assistant

Administrative Assistant

Reports To: Manager/Director of Inspections Department: HCVP Salary Grade: K Salary Range: $36,795.20- $43,929.60

Position Summary: To provide administrative support to ensure efficient operations. Ability to work both independently and with a team, with and without supervisory direction; ability to draft and edit Word documents, Power Point presentations, and Excel spreadsheets with direction; proficient in researching, fact-finding and preparing accurate reports; established verbal and written communication skills. Ability to work well with others.

Essential Duties and Responsibilities:

• Scanning, filing, and general record maintenance; maintaining confidential and specialized files, records and reports.
• Preparing receipts for deposit.
• Reviewing and editing written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.
• Researching, compiling and summarizing information to formulate correspondence and respond to various inquiries from internal and external customers.
• Screening mail and callers, responding to and routing inquiries to appropriate personnel.
• Coordinating, assisting in planning, preparing agenda and taking minutes for meetings and/or conference calls.
• Maintaining Outlook calendar(s) and tracking projects.
• May be required to perform other related duties as required and/or assigned.

Knowledge and Skill Requirements:

Excellent written and oral communication skills are required. Must be able to function in an environment of multiple and possibly shifting priorities. Organization skills are required to ensure that time schedules are met. Must be able to interface with all levels of company employees. Requires a functional knowledge of corporate operations. Accuracy is required in performing all functions of this position. Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers. Initiative is extremely valuable.

Education and Experience: Requires a high school diploma or equivalent with (see experience levels below) related experience. Some college level coursework is preferred. Work requires demonstrated proficiency of current office technology and software application(s), and demonstrated use of such technology/applications on a regular basis.

Working Conditions: Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing. May require regular lifting usually not exceeding 15 lbs. Occasional travel may be required.