CAPPS Financials Accounts Payable Analyst, Austin, Tx

CAPPS Financials Accounts Payable Analyst

Job: 304FM202731 Agency: Texas Comptroller of Public Accounts Location: LBJ State Office Building, 111 E. 17th Street, Austin, Texas 78711 Telework Policy: 100% Remote

The selected Vendor's Candidate will be part of CPA's Fiscal Management Statewide Fiscal Systems team, supporting the Centralized Accounting and Payroll/Personnel System (CAPPS) Program. The CAPPS Program for this engagement comprises the following components: HR/Payroll (inclusive of Recruit functionality), Financials, STARR, and all ancillary systems. The selected Vendor's Candidate must be adaptable and able to learn and integrate new systems and platforms as needed, such as CGI Advantage.

CAPPS Financials is the State of Texas Enterprise Resource Planning (ERP) system, built on Oracle PeopleSoft Financial Supply Chain Management (FSCM) version 9.2, Image 53. The system includes General Ledger, Accounts Payable, Purchasing/Requisition, Asset Management, Commitment Accounting, Travel & Expense, Project Costing, Contracts, Grants, Inventory, Cash Receipts and AR/Billing.

In addition to other CPA training requirements, the following professional training requirement applies on an annual basis during the CPA Contract Term, including each renewal term, under the CPA Contract resulting from this solicitation:

• For no compensation from CPA, the selected Vendor's Candidate shall be required to complete a minimum of ten (10) hours of professional training in a relevant area of expertise associated with the Services provided under the CPA Contract.
• The professional training, as determined by the Vendor and/or the selected Vendor's Candidate, shall be conducted and completed by the selected Vendor's Candidate on personal time.
• The Vendor and/or the selected Vendor's Candidate shall be fully responsible for all associated costs, including but not limited to tuition, materials, conference fees, and/or travel expenses. CPA will not approve or make payment for any hours associated with the professional training requirement.
• By July 31st of each CPA Contract Term, the Vendor shall provide the CPA Contract Manager (View email address on click.appcast.io) with an annual professional training report, documenting the completed professional training hours and courses.

Position Requirements:

• Performing highly advanced (senior-level) consultative services and functional assistance work related to supporting the CAPPS Program.
• Responsible for functional CAPPS Accounts Payable (AP) module subject matter expertise, including, but not limited to: Module Coordination and Expertise, Production Support and Issue Resolution, Configuration and Maintenance, Business Process Leadership, Change Management and Enhancements, Testing (Functional and UAT coordination), Integrations with other Modules, Compliance and Policy Alignment, Training and User Support, Reporting and Analytics, Release Management and Patch Release.
• Responsible for functional configuration skills, including, but not limited to: Accounts Payable module configuration and setup, Vendor management and vendor location setup, Voucher entry, processing, and approvals, Voucher matching (2-way, 3-way, and 4-way matching), AP Workbench, Batch EDI Voucher Processing, Excel Voucher Uploader, Single Payment Voucher processing, Multi-Vendor Voucher Processing, Invoice processing and exception handling, Withholding setup and processing, Payment cancellation and reissue processing, CAPPS to USAS Voucher Processing, CAPPS HX recycle Browser Knowledge, CAPPS Systems Codes Configuration, Open liability reconciliation, AP reporting and inquiry tools, Security roles and workflow approvals, Integration with Cash receipts, Accounts Payable, Purchasing, Asset Management, and Project Costing.
• Responsible for technical skillsets for applicable tools, including, but not limited to: Understanding Application Designer (records, fields, pages, components), SQR and BI Publisher report customization, SQL Proficiency, Understanding of PeopleSoft security, inclusive of State of Texas multitenancy requirements, Planning, designing, developing, implementing, supporting, and maintaining the information technology security measures to safeguard system information.
• Responsible for monitoring all CAPPS AP batch jobs, including, but not limited to: Tracking job schedules, Monitoring job execution, Detecting and responding to failures, Validating output, Managing dependencies, Performance tuning, Documentation, Proper communication and escalation, Ensuring compliance when schedules must be altered.
• Responsible for tools and environment knowledge, including, but not limited to: PUM (PeopleSoft Update Manager) and Change Assistant, Fluid UI changes and page navigation, Lifecycle management and selective adoption, Elasticsearch/Search Framework, Data migration and compare reports.
• Responsible for cross-functional collaboration, including, but not limited to: Strong problem-solving and troubleshooting, Requirements gathering for applicable break/fix or system enhancements, Documentation and testing (UAT, regression testing), Incident management in systems like ServiceNow and BOSSDesk, with the ability to keep multiple systems synchronized with timely updates, Communication skills when working with policy personnel, other analysts, 100+ agencies, and our Managed Services Tier 3 vendor.
• Understanding and accounting for interdependence on legacy systems (USAS, TINS, etc.).
• Providing structured cross-training to support junior analyst capability growth.
• Providing comprehensive training and support to agency personnel in accordance with established requests and organizational requirements.
• Responsible for project-level coordination and participation, including, but not limited to: Expansions that include additional module implementations or enhancements for agencies, Understanding and accounting for interdependence on legacy systems (USAS, TINS, etc.), Cyclic processes such as fiscal year-end, State of Texas legislative changes, federal mandates, and third-party integrations.
• Responsible for coordination of the Fiscal Year-End, including but not limited to: Planning, scheduling, and communicating, Reconciliations and Verifications, System Configurations and Maintenance.
• Responsible for the CAPPS Financials functional design phase, which includes creating and/or reviewing Functional Design Documents (FDDs), performing functional configuration system changes, and other functional activities assigned.
• Functional configurations include, but are not limited to, PeopleSoft delivered features (e.g., Page and Field Configurator, Drop Zones, Event Mapping, Page Composer, and others).
• Provides Level 2 Service Desk support, including complex ticket handling, advanced troubleshooting, clear documentation, and basic system configuration, all following established, auditable processes in coordination with a Managed Services vendor responsible for Tier 3 work.
• Responsible for ensuring that all digital products and content meet WCAG 2.1 accessibility standards.
• Works under minimal supervision, relying on experience and judgment to plan and accomplish goals, independently performing a variety of complicated tasks.
• Responsible for overseeing and acting as the first line of support to ensure that only accurate data is produced, security, including multi-tenancy, is enforced, that the system performs efficiently, and that all applicable policies are enforced.
• Performs all work in accordance with Information Technology Infrastructure Library (ITIL) principles and practices for IT activities such as IT service management (ITSM) and IT asset management (ITAM) that focus on aligning IT services with the needs of the business.
• Actively participates in CPA's Major Incident Management (MIM) process for P1 and P2 incidents according to module responsibilities.
• Participates in Disaster Recovery and Upgrade Testing activities.
• Makes presentations at CAPPS User Groups and the CAPPS Steering Committee as requested.
• Participates as directed in an annual SOC-1 attestation audit designed to ensure that controls are effectively designed and operated to ensure the accuracy and security of all information contained/processed via CAPPS.
• Any enhancements, process changes, or system fixes consider security, availability, processing integrity, confidentiality, and privacy as solutions are suggested, approved, and implemented.
• Performing other related Work as assigned.