NSHE Specialist 1 - Admissions and Records

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at View phone number on workus.org or ***email_hidden***.

Truckee Meadows Community College is seeking an NSHE Specialist 1 to coordinate graduation processing, degree conferral, commencement support, and academic record maintenance. This position ensures the accuracy and integrity of student academic records while supporting student success and timely degree completion. The role requires expertise in PeopleSoft Campus Solutions, Academic Advisement Reports (AAR), OnBase, and TMCC and Board of Regents graduation policies and procedures.

The Specialist manages the auto-graduation processing by reviewing graduation candidates, resolving exception reports, evaluating Academic Advisement Reports, determining graduation eligibility, and awarding certificates and degrees. Responsibilities include processing online graduation applications through Drupal and PeopleSoft, maintaining graduation records in OnBase, communicating application status to students, and manually evaluating complex cases that cannot be processed through automation, including high school partnership programs, transfer coursework, and students pursuing credentials outside their declared academic program. The position also completes final graduation reviews for specialized student populations, including Allied Health and veteran students, to ensure compliance with institutional and accreditation requirements.

Additional responsibilities include supporting reverse transfer initiatives, posting eligible degrees, coordinating diploma orders, and maintaining accurate academic records by processing approved course substitutions, course moves, and academic requirement adjustments in PeopleSoft to ensure accurate degree audits and timely graduation.

The position also supports annual commencement activities, serving on the Commencement Committee and coordinating Admissions and Records responsibilities. Duties include ordering commencement materials, preparing graduate name cards and ceremony programs, assisting with communications, responding to student and departmental inquiries, generating participation reports, and compiling post-event statistics for institutional reporting and future planning. Commencement responsibilities comprise approximately 10% of the position.

Essential Qualifications

• Bachelor’s degree from an accredited college or university and one (1) year of relevant experience; OR

• Graduation from high school or equivalent education and three (3) years of program support experience equivalent to an Administrative Assistant III in Nevada state service which included applying complex laws and regulations, composing written materials and maintaining records; OR

• An equivalent combination of education and experience as described above

Preferred Qualifications

• Proficiency with integrated educational software system such as PeopleSoft, Colleague or Banner.

• Experience with PeopleSoft Queries.

• Experience in a Registrar’s office or closely related office; knowledge of and experience with the application of academic records policies and procedures.

• Excellent analytical skills and broad scope of independent judgement and decision making related to regulatory and policy guidelines.

• Ability to work independently and coordinate multiple and varied projects at one time.

• Effective time management ability and attention to detail.

• Superior written, verbal, and interpersonal communication skills.

• Discretion, personal integrity, and superior ethics. This position deals extensively with confidential and sensitive information. Violation of these confidences could result in financial sanctions for the College and dismissal for the employee.

• PC computer experience and MS Office suite skills, particularly Excel.

• Ability to successfully complete Veteran’s Certifying Official training within six months of employment.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 31 (Step 01, $26.07/hr)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates.

Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at TMCC

• Health insurance options including dental and vision -Health Insurance

• 19.25% retirement match in PERS

• Life insurance, generous annual and sick leave -Classified Benefits

• Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.

• ComPsych supports employees through life's difficult moments.

• Free parking on all TMCC campus locations.

• No State income tax.

• All full-time faculty and staff are provided with a variety of discounts and employee purchase programs.

• Classified Grant-in-Aid: TMCC encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education Institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.

• Classified Registration Fee Reduction Program: The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%). The Classified Registration Fee Reduction Program may be used for undergraduate courses through TMCC.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at View email address on workus.org.

Attach the following attachment(s) to your application

Resume/CV – ( required ) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – ( required ) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement.

This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior.

All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.

Employment is contingent upon successful completion of a criminal background check upon hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.