Licensing Specialist

Job Description

Job Description

Position Description: Summary:

The Licensing Specialist ensures that both the company and its Mortgage Loan Originators (MLOs) remain compliant with state and federal regulations. Daily use of the company NMLS (Nation-wide Multistate Licensing system), focusing on compliance and MLO (Mortgage Loan Originator) management. New state and existing state filings with a sense of urgency to meet regular timeframes and deadlines. While both roles share core compliance duties, a Retail Lender focus is often high-volume and MLO-centric, whereas a Mortgage Investor focus (secondary market) prioritizes organizational authority and "chain of title" integrity.

Essential Functions & Responsibilities:

NMLS Management: Oversee the timely submission and maintenance of company (MU1), branch (MU2), and individual (MU4) filings via the Nationwide Multistate Licensing System (NMLS).

MLO Licensing & Sponsorship: Manage the end-to-end process for MLOs, including verifying pre-licensing education (20+ hours), passing the SAFE exam, and managing employer sponsorship.

Surety Bond Management: Maintain required electronic surety bonds (ESB) through NMLS, adjusting bond amounts based on annual origination or servicing volume as required by state law.

Secretary of State (SOS) & Corporate Oversight: Ensure the company remains in "Good Standing" by filing annual reports, trade name registrations (DBAs), and obtaining Certificates of Existence for each licensed state.

Financial Tracking: Manage and reconcile all licensing-related fees, including application fees, renewal costs, and NMLS processing fees, often coordinating with internal accounting departments

Knowledge, Skills & Abilities

Experience: Typically, 2–3+ years in mortgage compliance or origination operations.

Technical Skills: Mastery of the NMLS portal, including MU forms and the Electronic Surety Bond (ESB) system.

Regulatory Knowledge: Ability to interpret SAFE Act requirements and specific state-level mortgage banking acts.

Detail Orientation: High precision in managing background check results, credit report validations, and sensitive MLO financial disclosures.

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