Accounts Payable Manager

Job Description

Job Description

Bioworld Merchandising is a leading design and distribution company specializing in licensed and private-label apparel, headwear, accessories, and lifestyle products across all retail channels. We partner with some of the world’s most recognized brands and retailers to create innovative products that connect brands with consumers.

We Believe in Great Brands: We translate brand stories into products that are innovative, distinctive, and authentic to the brands we represent.

Creative Culture: Our multidisciplinary teams combine creative product design, merchandising expertise, and operational excellence. We value collaboration and believe the best ideas come from diverse perspectives.

We Are the Market: Our teams stay immersed in retail trends, contemporary culture, and consumer behavior to understand where the market is going and how we can lead it.

Position Overview

Bioworld is seeking an experienced Accounting & Accounts Payable Manager to support key accounting functions while leading and optimizing the Accounts Payable (AP) operation.

This role combines hands-on accounting expertise with AP leadership, financial reporting, process improvement, technology, and cross-functional partnership. The ideal candidate is comfortable managing day-to-day financial operations while also identifying opportunities to improve controls, automate manual processes, enhance reporting, and increase overall efficiency.

The Accounting & Accounts Payable Manager will work closely with Finance, Accounting, IT, Operations, and other business partners and will play an important role in supporting Bioworld’s continued modernization of its financial processes and systems.

Key ResponsibilitiesAccounting & Financial Reporting

• Support month-end close activities, including financial statement preparation, review, and analysis.
• Maintain and reconcile assigned balance sheet and general ledger accounts.
• Assist with the preparation and documentation of management estimates and accruals.
• Partner with cross-functional teams to evaluate existing accounting procedures and identify opportunities for process improvement.
• Support licensor, banking, and external financial audits by preparing accurate and timely documentation.
• Prepare, track, and support sales tax and other required filings, as needed.
• Lead accounting initiatives and special projects.
• Mentor and support accounting team members.
• Participate in quarterly town halls and team meetings by presenting or facilitating relevant topics.

Accounts Payable Operations

• Oversee daily AP activities and ensure invoices, payments, and vendor-related matters are processed accurately and timely.
• Respond to internal and external inquiries and ensure issues are appropriately resolved.
• Proactively review AP aging reports and address potential issues before escalation.
• Maintain accurate vendor master data within Microsoft Dynamics 365 Business Central and Cambridge systems.
• Monitor corporate credit card activity and ensure timely reconciliation and monthly payments.
• Promote strong vendor relationships while maintaining appropriate financial controls.

AP Month-End Close

• Review Purchase Clearing and Stock Receipt Lines reports to ensure receipts are accurately vouched and recorded.
• Complete AP module close activities after all monthly transactions have been entered and validated.
• Reconcile key accounts, including American Express, Citi, Expensya-related general ledger accounts, AP overages, AP disputes, and AP Aging to the general ledger.
• Investigate discrepancies and ensure outstanding items are resolved in a timely manner.

Process Improvement, Automation & Compliance

• Evaluate current AP and accounting workflows and identify opportunities to reduce manual processes and improve efficiency.
• Lead process improvement and automation initiatives utilizing available financial and workflow technologies.
• Regularly review and update accounting and AP policies, procedures, and process documentation.
• Stay informed of regulatory and compliance requirements affecting AP transactions and financial operations.
• Strengthen AP controls, documentation, and standard operating procedures.
• Analyze recurring issues, identify root causes, and present recommended solutions to senior management.
• Partner with IT and other teams on system enhancements and financial process improvements.
• Identify opportunities to leverage Power Automate, AI-enabled financial tools, and other automation technologies.

Reporting & Analytics

• Develop and maintain AP and accounting dashboards using Power BI.
• Monitor and publish key operational and financial reports, including:
  • Invoice processing volume and cycle times
  • AP aging
  • Payment forecasts
  • Top vendors by spend
  • Corporate credit card activity
  • 1099 reporting
• Use data and reporting to identify trends, risks, bottlenecks, and opportunities for operational improvement.
• Provide management with meaningful insights and recommendations based on financial and operational data.

Training & Cross-Functional Partnership

• Communicate accounting and AP procedural changes to internal and external stakeholders.
• Develop and provide training when new processes, policies, or systems are implemented.
• Partner effectively with Finance, IT, Operations, and other departments to resolve issues and improve processes.
• Provide timely support for audit requests and ensure supporting documentation is accurate and readily available.
• Mentor team members and promote accountability, continuous improvement, and strong financial controls.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent professional experience.
• 5–7 years of progressive accounting and Accounts Payable experience, preferably within apparel, wholesale, retail, distribution, or a similarly complex environment.
• Strong understanding of general accounting principles, month-end close, account reconciliations, AP controls, compliance, and vendor management.
• Advanced Microsoft Excel skills and proficiency with PowerPoint and Word.
• Experience working with ERP systems; Microsoft Dynamics 365 Business Central experience strongly preferred.
• Experience with AP automation platforms such as Medius or similar technologies.
• Experience with business intelligence and reporting tools; Power BI experience strongly preferred.
• Experience with Power Automate, workflow automation, or AI-enabled financial tools is highly preferred.
• Demonstrated ability to identify process inefficiencies and lead improvement initiatives from concept through implementation.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities, cross-functional projects, and deadlines in a fast-paced environment.
• Strong written and verbal communication skills with the ability to communicate effectively across all levels of the organization.
• Demonstrated ability to mentor team members and lead projects and initiatives.
• Ability to collaborate across time zones, including with Bioworld's India-based teams.
• Willingness to work additional hours when necessary to support deadlines, month-end close, and business needs.

Business Hours & Travel

• Standard business hours are Monday–Friday, 8:30 AM–5:30 PM.
• Additional hours may be required during month-end close, peak periods, or other critical deadlines.
• Domestic and international travel of approximately 10–20% may be required.