Administrative Services Clerk

Administrative Support Assistant

Provide assistance to the USAO with a variety of administrative tasks.

Typical work assignments include, but are not limited to, the following:

• Administrative Operations Support: Serves as primary or alternate point of contact for front office administrative operations. Greet and assist visitors, contractors, vendors, and employees in a professional manner. Answers, screens, and routes incoming telephone calls and correspondence. Maintains visitor logs and coordinates visitor access procedures in accordance with office policy.
• Monitor shared administrative mailboxes and route requests to appropriate personnel.
• Maintains conference room readiness and assists with meeting coordination and logistical space management support activities.
• Assists with office moves, furniture relocation, workstation setup, reconfiguration of office spaces, and logistical support activities associated with personnel moves and organizational changes.
• Moves, assembles, adjusts, and arranges office furniture, equipment, supplies, and operational materials in support of office operations and workspace requirements.
• Conducts routine walkthroughs and inspections of office spaces, conference and storage rooms, and common areas to identify operational issues requiring corrective action or maintenance support.
• Conducts periodic inventories of office furniture, equipment, supplies, and administrative property to maintain accountability and operational readiness.
• KNOWLEDGE REQUIRED BY THE POSITION
• Knowledge of administrative operations, facility support, logistics support, mail operations, supply support, records management, and customer service functions sufficient to support daily office operations.
• Knowledge of office administrative procedures, practices, and support service operations.
• Knowledge of office logistics, inventory accountability procedures, and operational support activities sufficient to support daily facility and administrative operations.
• Knowledge of records management and the ability to learn mail handling procedures.
• Knowledge of office automation systems and Microsoft Office Suite applications, including Outlook, Word, Excel, and Teams.
• Skill in written communication sufficient to prepare correspondence, reports, inventories, tracking logs, and administrative documentation.
• Skill in oral communication sufficient to convey and obtain information from a wide range of people at the District level, U.S. Attorney's Office, other federal agencies, and the public.
• Ability to provide professional customer service while exercising sound judgement and discretion

QUALIFICATIONS:

• A High School Diploma or G.E.D.
• Must be a U.S. Citizen
• Must possess a valid State-Issued Driver's License

The ability to pass a background investigation. Individuals selected for these positions are subject to a Department of Justice background investigation.

1-2 years minimum experience in administrative or legal setting.

Good communication and organizational skills.

Ability to delivery quality work under pressure and competing priorities.

• Knowledge of software used by the USAO-EDMI (or the ability to learn) such as:
• Microsoft Office Suite
• MS Word
• MS Excel
• MS PowerPoint
• MS Outlook
• MS Teams
• Adobe Acrobat
• Converting documents into Adobe PDF documents
• Ability to learn and use the "Tools" option in Adobe Acrobat
• Capability to operate office technology, including but not limited to computers, fax machines, copier machines, and mail metering machines.