Marketing Coordinator

Position Overview

Torti Gallas + Partners is seeking a Marketing Coordinator to join its national MarComm team to provide technical, administrative, and graphics support to the Director of Marketing, Director of Communications, and Principals of the firm. The Marketing Coordinator's responsibilities include preparing qualifications packages, preparing proposals in response to Requests for Proposals, graphics support, general writing and editing, sourcing and maintaining data, client research, as well as working independently on special projects according to agreed timelines and defined objectives.

Qualifications

• Create and maintain marketing materials such as resumes, project sheets, brochures, advertisements, basic proposal content including project lists, fee and rates, schedules, and other commonly requested boilerplate content
• Provide administrative coordination, scheduling, and tracking associated with RFP/RFQ responses, qualifications packages, interview presentations, and presentations
• Coordinate with outside subconsultants and associated architectural firms on proposal and interview materials
• Produce interview slide decks and participle in rehearsals
• Produce high-quality, customized proposals, qualifications, and brochure packages
• Produce collateral for publications, advertisements, displays, and other marketing materials as needed
• Add client and contact information to Salesforce and maintain lists
• Assist with a variety of Business Development activities including segment meetings, research, and updating meeting notes for distribution

Requirements:

• Bachelor's degree in a related field with two or more years of marketing experience in a fast-paced environment, preferably in the architecture industry
• Excellent organizational, tracking, and communication skills
• Strong writing, editing, and proofreading skills
• Strong graphic design sensibility
• Self-motivated, flexible, adaptable
• Work well independently and /or as part of a team
• Excellent time management and multi-tasking skills
• Must be able to work in a deadline-driven and fast-paced environment, work under pressure on multiple concurrent projects and must be adaptable to changing deadlines and priorities
• Strong communication/relationship building skills as well as timely and accurate information-sharing are a must
• Strong critical thinking capabilities, innate curiosity and an ability to absorb and learn quickly are vital
• A passion for design and a keen interest in the architecture and design profession is necessary
• Expertise in the use of InDesign, Photoshop, and Illustrator, as well as Microsoft Word, Excel, PowerPoint, and Outlook 
• Knowledge of Deltek or similar CRM and digital asset management systems is a plus
• Understanding of concepts, practices and procedures in the design profession and familiarity with the language of architecture are a plus