Accounts Payable Clerk

Job Description

Job Description

About the Role
The Accounts Payable Clerk will support our ELM team by processing benefits-related payables and routine AP tasks for a large, multi‑state PEO. This role is for someone early in their career who wants to build a strong foundation in accounting and payroll‑related payables and is comfortable working independently once trained.
This is an on-site role with set business hours. Reliability, basic technology skills, and a willingness to learn before suggesting changes are critical.

• Process accounts payable for ELM once per week, including reviewing and coding vendor bills and submitting them for approval.
• Process and pay employee benefits carrier invoices on a daily basis (medical, dental, vision, ancillary benefits and similar items).
• Prepare and submit weekly 401(k) payments.
• Process third‑party cutback checks once per week.
• Log and maintain detailed payment information in large Excel spreadsheets and internal systems with a high degree of accuracy.
• Verify invoice accuracy, coding, and appropriate backup; flag and help resolve discrepancies and variances.
• Maintain organized electronic documentation for ELM AP, benefits invoices, 401(k) payments, and third‑party checks.
• Monitor email regularly and respond to internal and external inquiries regarding payables in a professional and timely manner.
• Follow established procedures and training materials; suggest process improvements only after fully learning the current process.
• Support other routine tasks and projects within the accounting team as assigned.

• High school diploma or GED required; some college coursework in Accounting, Finance, or Business preferred.
• 0–2 years of experience in accounts payable, payroll, benefits administration, banking, or a general office/accounting support role.
• Basic understanding of debit/credit concepts and interest in learning more about accounting and payroll processes.
• Comfortable working in Microsoft Outlook (sending/receiving emails, adding recipients/attachments) and Excel (copy/paste, basic formulas, sorting/filtering, working in larger spreadsheets).
• Ability to follow written and verbal instructions in software training or test environments.
• Legally authorized to work in the U.S. with current, valid identification and reliable transportation to our Mobile, AL office.

• Dependable and punctual; consistently shows up on time and follows through on commitments.
• Strong attention to detail and accuracy when working with numbers and high-volume, repetitive transactions.
• Good time management skills, with the ability to manage daily, weekly, and monthly deadlines without close supervision.
• Professional, courteous communication skills, both written and verbal; responds promptly to emails and requests.
• Works well with others and is respectful and approachable with coworkers, even while working independently most of the time.
• Curious, eager to learn, and comfortable asking questions to understand the “why” behind processes before proposing changes.
• Organized and comfortable working with confidential payroll, benefits, and financial data.

• Opportunity to learn foundational AP, benefits billing, and 401(k) funding processes within a large, multi‑entity PEO environment.
• Exposure to multi‑state payroll, benefits, and general ledger workflows.
• Potential to grow into more advanced accounting or payroll roles over time based on performance, reliability, and interest.

1. Describe your recent experience using Microsoft Excel and Outlook in a work or school setting. Please include 1–2 specific examples of tasks you regularly perform in each.
2. This role requires logging detailed payment information in large spreadsheets every day. Tell us about a time you worked with a large or complex spreadsheet. What were you responsible for, and how did you make sure your work was accurate?
3. Tell us about a job where you handled repetitive, detail‑heavy work with daily or weekly deadlines (for example, banking, AP, payroll, or data entry). What exactly did you do, and how did you stay organized?
4. In your own words, why are you interested in an entry-level Accounts Payable role in a payroll company, and what do you hope to learn or build in your career over the next 2–3 years?
5. This is an on‑site role in Mobile, AL with set business hours and requires current, valid ID and reliable transportation. Do you currently meet those requirements, and are you able to consistently arrive on time, Monday–Friday? Please explain briefly.

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