HR & Office Coordinator

HR Operations Manager

This role is ideal for someone who enjoys balancing people-focused HR work with operational responsibilities that help an organization run effectively. The position supports employee lifecycle activities, HR systems and compliance, and oversees key office services that support ACA staff.

The ideal candidate is detail-oriented, proactive, technically comfortable, and enjoys solving problems while supporting colleagues across the organization.

This role is onsite Monday - Friday at our DC office headquarters. Upon successful completion of 180-day introductory period, eligible employees may transition to a Monday-Thursday in-office schedule.

Responsibilities

Human Resources

Coordinate recruitment activities including posting positions, screening candidates, conducting reference checks, and preparing offer letters

Coordinate staff onboarding and offboarding processes

Maintain employee personnel files and HR documentation

Maintain ACA's job description repository

Administer employee benefits and assist with benefits inquiries

Ensure compliance with federal, state, and local employment regulations, including required staff notices and paid leave requirements

Manage COBRA administration and respond to employee HR requests

Enter payroll data and review employee timesheets for accuracy

Prepare payroll documentation and notes

Support administration of ACA's HRIS including reporting for Finance and management of FSA accounts

Coordinate wellness reimbursement program administration

Assist with HR training programs and staff engagement initiatives

Support annual HR initiatives such as benefits renewals and HR system updates

Office Operations

Manage office facilities including maintenance, repairs, and coordination with building management

Support ACA team with a range of administrative tasks, as needed

Serve as ACA's liaison with property management

Manage office vendors, service contracts, and related invoicing

Oversee daily office services including mail, shipping, office organization, meeting logistics, and visitor coordination

Manage office supply inventory and purchasing

Oversee staff business cards, key fobs, and office access needs

Manage the office services budget

Assist with internal meetings, events, and staff gatherings

Manage ACA's office hoteling system

Respond to staff requests related to office operations

Other duties as assigned

Qualifications

Required Experience

3+ years of experience in HR administration & office management, or a related operational role

Strong organizational and time-management skills

Excellent written and verbal communication skills

Experience supporting recruiting, HR compliance, or payroll processes

Ability to manage multiple priorities with attention to detail

Strong customer-service mindset

Preferred Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Forms)

HRIS systems (TriNet preferred)

Payroll systems

Box

Project tracking systems (ex. SmartSheet)

Applicant Tracking Systems (BreezyHR or similar)

Salary & Benefits

Salary Range: $65,000 $75,000 annually, commensurate with experience.

ACA offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) retirement plan with employer contribution, generous paid time off and holidays, transit benefits, a wellness reimbursement program, and professional development opportunities. ACA encourages and supports HR professionals in obtaining or renewing their SHRM-CP certification within their first 18 months in role.

How to Apply

Interested candidates should submit a resume, cover letter and salary requirements.

About American Coatings Association (ACA):

ACA is a voluntary, nonprofit organization working to advance the needs of the paint and coatings industry and the professionals who work in it. Through advocacy of the industry and its positions on legislative, regulatory, and judicial issues at the federal, state and local levels, it acts as an effective ally ensuring that the industry is represented and fairly considered. The association focuses on advancements in science and technology through its technical conferences and journals, and offers essential business information to members through its publications, surveys, and business programs.

American Coatings Association