Finance Assistant

Hours 30 hours per week Responsibilities Accounts Payable & Receivable: Maintain accurate and up-to-date financial records, including tracking accounts payable and accounts receivable, and performing regular bank and credit card reconciliations to ensure all transactions are properly recorded. Invoicing: Generate, send, and track invoices to clients, partners, or funders; follow up on outstanding or overdue payments to ensure timely collection. Bill Payment: Process and pay all recurring monthly bills — including utilities, vendor invoices, subscriptions, and rent — ensuring payments are made accurately and on time to avoid late fees or service disruptions. Cash Flow Monitoring: Track incoming and outgoing payments to monitor the organization's cash position, and flag any discrepancies, delays, or irregularities to the Finance Manager promptly. Financial Compliance: Ensure all financial transactions and record-keeping practices comply with organizational policies and applicable financial reporting standards. Grant Documentation: Support grant management by scanning, organizing, and saving all grant-related documents — including agreements, correspondence, invoices, and reporting materials — in clearly labeled, separate digital folders by grant and funder, ensuring easy retrieval for compliance and reporting purposes. Financial Database Management: Enter and maintain financial data in QuickBooks with a high level of accuracy, ensuring records are consistently updated and error-free. Administrative & Inquiry Support: Respond to financial inquiries from staff, vendors, and partners; research and resolve billing discrepancies or payment issues in a timely and professional manner. Qualifications Associate's degree in accounting, finance, or a related field (bachelor's degree preferred). Minimum of 2 years of bookkeeping or accounting experience, preferably in a nonprofit organization. Proficiency in QuickBooks required. Strong attention to detail and accuracy in financial reporting. Excellent organizational and time management skills. Strong communication skills, both written and verbal. Knowledge of nonprofit accounting practices and compliance regulations is a plus. Commitment to ICRI's mission and values. Benefits Dental insurance Vision insurance Mileage reimbursement Paid time off Retirement plan Work Location In Person #J-18808-Ljbffr International Council for Refugees and Immigrants