Temporary Architecture Administrative Support

Job Summary The Architecture Department is currently seeking a Temporary Architecture Administrative Support to join their team of professionals. Under the direct supervision of the Manager Administrative Services for the School of Architecture (SoA), the role provides clerical and administrative support to the School of Architecture, which includes the Architecture, Interior Architecture (IAR), and Landscape Architecture + Environmental Urban Design (LAEUD) departments. Duties Provides administrative and clerical duties to support daily operational activities for the SoA. Serves as a secondary liaison for the SoA, assisting with managing internal and external correspondence and documents, and supports SoA records management. Assists with resolving a wide variety of complex situations and conflicts involving the functions of the SoA office, notifying the SoA Manager Administrative Services of any matter that requires immediate attention. Assists with submitting and maintaining class schedules, reassigning classrooms as needed, and monitoring class capacity; tracks placement in studios across the SoA. Assists with the hiring process of adjuncts, students, and temporary employees for the SoA; submits contracts and other contract requests, handling confidential HR issues with good judgment. Assists with unencumbered payments, purchase orders/invoices, and Smart billing for the SoA. Assists with meeting preparation in collaboration with the SoA Senior Special Events Manager as needed. Attends and prepares meeting minutes for the SoA as required. Assists with travel expense reports for the SoA. Assists with processing requests for the SoA study abroad program. Assists with collecting syllabi and assessments for the SoA. Assists with managing book adoptions for the SoA. Supports the Manager Administrative Services with accreditation requests as needed. Assists with providing administrative support for the SoA faculty searches, including posting external advertisements. Assists with managing access and maintenance requests for the SoA, including office equipment, furniture, and general facilities issues. Minimum Qualifications High School Diploma or GED and 2 years of experience; or an equivalent combination of relevant education and/or experience. Desired Qualifications Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; or six (6) years of office‑related experience; or an equivalent combination of relevant education and/or experience. Job Category Temporary Temporary Disclosure As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works an average of 30 hours or more per week may be eligible to enroll in health care benefits. Temporary employees may also enroll in supplemental plans (e.g., dental, vision), which require full payment on their part. Upon completing an assignment, employees may apply for a position on FIU Careers. Work Schedule Monday‑Friday 8:30 AM to 5:00 PM Advertised Salary $20.00 per hour Pre‑Employment Requirements Criminal background check. Notice of Non‑Discrimination FIU is a State University System of Florida member, an Equal Opportunity, Equal Access, and affirmative action employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non‑discrimination, contact FIU's Office of Civil Rights at View phone number on click.appcast.io or email View email address on click.appcast.io. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at View phone number on click.appcast.io or View email address on click.appcast.io. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity. Pay Transparency Florida International University will not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to compensation information as part of their essential job functions cannot disclose the pay of other employees or applicants to persons who do not otherwise have access to compensation information, unless required by law or internal policy. Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police Department at Florida International University provides information on crime statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at #J-18808-Ljbffr Florida International University