Accountant

Purpose of the Job

The purpose of this position is to assist the Public Works Department administrative staff with related accounting issues. This position maintains accounting systems and procedures according to Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB) guidelines. This position works cooperatively with other County Departments.

Essential Duties and Responsibilities

SUPERVISORY RESPONSIBILITIES

This position does not supervise other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES - % OF TIME SPENT

Assists with the annual budget process and audits. - 30%

Assists and provides accounting related training to Public Works staff and liaises with administrative staff to enable reclassification and preparation of journal corrections. - 30%

Codes and submits accounts payable invoices and audits credit card receipts. Maintains project files and reports according to the contracts and other relevant information. Maintains list of all current contract for Public Works. - 15%

Assists in the maintenance of project records for each Public Works Division. Attends meetings regarding projects and interacts with other Local, State and Federal Agencies. - 15%

Audits coding of transactions in the general ledger following review and analysis of each department. - 10%

Performs other duties as assigned.

BUDGET RESPONSIBILITIES

This position reviews, edits and provides recommendations on department and County-wide budgets.

PROJECT RESPONSIBILITIES

Provides project coordination support and recordkeeping on projects.

ORAL COMMUNICATION DUTIES

This position trains colleagues and explains County procedures or processes.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos, emails and formal letters.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Regularly (More than 55% but less than 70% in a year)

Minimum Education/Directly Related Experience Required

MINIMUM EDUCATION REQUIRED

Bachelor's Degree in Accounting or a closely related field.

MINIMUM YEARS OF EXPERIENCE REQUIRED

Two (2) years experience; or equivalent combination of education, training and experience.

PROFESSIONAL CREDENTIALS REQUIRED/PREFERRED

Must possess and maintain a valid Driver's License if position duties require.

Supplemental Information

KNOWLEDGE REQUIRED

Customer and personal service; English language & composition; finance; accounting; accounts payable.

SKILLS REQUIRED

Active listening; analytical thinking; customer service; developing training strategies; problem solving; developing alternative solutions; time management; multi-tasking.

ABILITIES REQUIRED

Solve problems using deductive reasoning; categorize and group data; perform mathematical operations; focus; read and write at professional level.

PHYSICAL DEMANDS

Rarely stands to present.Constantly sits to complete report, operate computers. Rarely sits to operate special equipment and attend to reception areas. Constantly sits to complete a program and to attend to other duties.Regularly lifts under 10 lbs., and occasionally lifts up to 25 lbs or work related materials.Regularly requires dexterity for keyboard operation, special gadgets and special machines.Routinely bends and twists side to side to reach or grab work related materials. Rarely stoops and occasionally kneels to pick up work related materials.Incumbents in this position may be required to routinely walk to and from work sites, bend and kneel to complete tasks; may attend project sites for required bid walk-throughs.

WORK ENVIRONMENT

Incumbents in this position constantly spend time work in an office environment; occasionally spends time in lobby environment; occasionally spends time in automobile; occasionally spends time on project sites. Work is performed in an office or lobby environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; may work under stress of deadlines and with members of the public.

SAFETY RISK EXPOSURE

Incumbents in this position are generally not exposed to safety risk. On occasion incumbents may be exposed to telephone verbal abuse by callers.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. May be required to wear hard hat, eye protection devices on rare occasions.

CONSEQUENCES OF ERROR

Potential errors can result in unfavorable public perceptions and legal ramifications.