Office Admin

A bit about us: Our client is a collection of industry-leading residential and commercial HVAC, electrical, and plumbing companies. Our mission is to provide exceptional residential and commercial services by upholding the legacies of our brand partners, empowering their growth, elevating performance, and enhancing the quality of life in the communities we serve. Why join us? Growing company Top benefits Great culture Job Details Essential Job Functions Functions are classified as Essential (E) or Non-essential (N). E Greet visitors, answer and route phone calls, and manage front-office presence at HQ. E Order and manage office supplies and vendor relationships. E Support scheduling, meeting coordination, and calendar management for HQ leadership. E Handle incoming and outgoing mail and package processing. E Assist with onboarding logistics for new HQ hires, including badges, workstation setup, and welcome materials. E Maintain filing systems, digital and physical, and ensure documents are organized and accessible. E Support HR, Finance, and IT teams with light administrative tasks as needed. E Help coordinate internal events, meetings, and office logistics. E Order lunch for team meetings and events. E Stock snacks and keep the office fridge organized and well-stocked. N Other duties as assigned. Work Hours This is a non-exempt, part-time position of 20-30 hours per week. Hours are scheduled within standard HQ business hours; occasional flexibility may be needed to support office events or leadership schedules. Competencies The Office Admin should have strong organizational skills, attention to detail, and a friendly, professional demeanor. Proficiency in Microsoft 365 (Outlook, Word, Excel) is required. The ideal candidate is comfortable multitasking and prioritizing in a busy office environment and communicates clearly with employees, visitors, and vendors at all levels. Education and Experience This position requires a high school diploma or equivalent; an associate degree is a plus. The individual should have 1+ years of office administration or receptionist experience. Experience in home services, trades, or a multi-location company is preferred. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy Jobot