HR/ Office Admin Coordinator

HR / Administrative Office Coordinator 

Position Summary

The HR Assistant / Administrative Office Coordinator supports daily human resources functions, administrative operations, and office management activities. This role helps maintain organized HR processes, ensures efficient office operations, supports employees and leadership, and assists with compliance, communication, and administrative coordination across departments.

Human Resources Support

• Assist with employee onboarding and offboarding processes
• Prepare onboarding packets and orientation materials
• Coordinate background checks, drug screenings, and MVR checks
• Maintain employee personnel files and HR records
• Assist with benefits enrollment and employee questions
• Track PTO requests, attendance documentation, and employee records
• Support recruiting efforts, interview scheduling, and candidate communication
• Assist with maintaining HR compliance documentation and policy acknowledgments

Administrative Duties

• Provide administrative support to leadership and department managers
• Manage calendars, meetings, and conference room scheduling
• Prepare reports, spreadsheets, and business correspondence
• Coordinate travel arrangements and expense tracking
• Organize company meetings, training sessions, and events
• Maintain organized electronic and physical filing systems
• Answer and direct incoming phone calls and emails
• Provide professional customer service to employees and visitors

Office Management Responsibilities

• Maintain daily office organization and functionality
• Monitor and order office supplies and equipment
• Coordinate office maintenance and vendor services
• Track office inventory and company supplies
• Assist with workstation setup for new employees
• Coordinate mail distribution and shipping
• Support office technology and equipment coordination

Payroll & Timekeeping Support

• Assist with timecard and payroll documentation review
• Track missing time entries and attendance corrections
• Support payroll processing preparation
• Assist employees with payroll-related forms and questions
• Maintain confidentiality regarding compensation information
• Paylocity Experience is a plus.

Performance Expectations

• Maintain professionalism and confidentiality at all times
• Demonstrate strong organizational and multitasking skills
• Provide timely follow-up and communication
• Maintain accurate records and documentation
• Support a positive and team-oriented work environment
• Meet deadlines and prioritize tasks effectively

Requirements

Preferred Skills & Qualifications

• Strong administrative and organizational skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office Suite and HR systems
• Ability to handle confidential information professionally
• Strong attention to detail and time management
• Ability to work independently and collaboratively
• High school diploma or equivalent required; college degree preferred
• 0–2 years of administrative, office, or customer service experience (HR or payroll exposure a plus)
• Basic computer skills (Microsoft Word, Excel, Outlook or Google Workspace)
• Strong organization, accuracy, and attention to detail
• Excellent verbal and written communication skills
• Ability to maintain confidentiality with HR and payroll information
• Reliable, punctual, and willing to learn
• Work Environment & Schedule
• Full-time, entry-level position
• Standard office hours in person

What We Offer

At Rudick Construction Group, we invest in our employees by providing a comprehensive benefits package designed to support your health, financial future, and work-life balance.

Health & Wellness

• Medical, Dental, and Vision Insurance through BCBS
• Prescription Drug Coverage
• Health Savings Account (HSA) with employer contributions
• Wellness programs and health tracking tools
• 100% covered virtual wellness checkups through MDLive
• Employee Assistance Program (EAP) for mental health and well-being

Financial Security

• Company-paid Life Insurance ($50,000 coverage)
• Voluntary Life and Personal Accident Insurance
• 401(k) Retirement Savings Plan with Safe Harbor Company Match
• Employee store vouchers for
• Rudick-branded gear

Time Away & Work-Life Balance

• Paid Time Off (PTO)
• Paid Sick Leave
• 11.5 Paid Holidays annually
• Year-end Flex Week with remote work opportunities
• Paid Parental Leave for eligible employees

Family & Future Support

• Medical coverage options for you and your family
• Adoption and foster placement bonding leave
• Employer-supported retirement planning and savings opportunities

At Rudick, we believe our employees are our greatest asset, and we're committed to providing benefits that help you thrive both professionally and personally.