Administrative Support Specialist

Position Information

General Information


Vacancy Open to
UNC Charlotte Employees Only


Employment Type
Permanent - Full-time


If time-limited, note appointment end date

Hours per week
40


Months per year
12


Position Number
000284


NC Salary Grade Equivalency
NC10


Classification Title
Admin Support Specialist - Advanced


Working Title
Administrative Support Specialist


Salary Range
$40,665 - $48,000


Anticipate Hiring Range
$40,665 - $48,000


FLSA Status
Non Exempt


Division
Business Affairs


Department
Financial Services (Adm)


Work Unit
Controller


Work Schedule


8:00 am - 5:00 pm; Monday - Friday
This position may be eligible for a telework schedule 1-2 days per week once onboarding is complete and with supervisor approval.

Primary Purpose of Position


This position audits/processes purchase order invoices from all University funding sources (State Appropriation, Federal Grants, Special Institutional and Auxiliary) using Banner, 49er Mart, and ImageNow.

Additionally, this position issues payments to vendors and reimbursements for expenses incurred by employees, non-employees, and students in compliance with Federal, State, and University policies, guidelines, and acceptable risks.

Minimum Education/Experience


Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

• This position audits/processes purchase order invoices from all University funding sources (State Appropriation, Federal Grants, Special Instructional and Auxiliary) using Banner, 49er Mart, and an imaging system.
• Issues payments to vendors and reimbursements for expenses incurred by employees, non-employees, and students in compliance with Federal, State, and University policies, guidelines, and acceptable risks.

Other Work Responsibilities

• Responsible for secure handling of sensitive and/or confidential information.
• Other duties as assigned.

Departmental Preferred Experience, Skills, Training/Education

• Accounts Payable experience in a high-volume department; experience working in an institution of higher education preferred.
• Experience with Banner/ERP system; 49er Mart or other e-procurement system.
• Experience issuing payments to vendors and reimbursements for expenses.
• Experience in Microsoft Suite and Google Suite - with Intermediate Excel skills preferred.
• Strong attention to detail is needed for this position.

Necessary Licenses or Certifications

Work Location
Reese 3rd floor


Posting date
09/01/2026


Closing date
09/08/2026


Proposed Hire Date
09/29/2026


Contact Information

Special Notes to Applicants

• This position is for UNC Charlotte Permanent employees only.
  * Please do not apply for this position if you are not a current UNC Charlotte Permanent or Temporary employee. Your application will not be considered.
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: