Administrative Assistant

Job Description

Job Description

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. We are a commercial furniture installation company and this is our warehouse office location. Great customer services skills a must. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. This job is a full time Monday-Friday 8:00 am - 5:00 pm job.  There are occasions when you would be required to stay later than 5:00 pm.

Responsibilities 

• Answer incoming phone call
• Schedule incoming deliveries
• Create receiving reports and organize job files
• Email our clients their receiving reports
• Schedule jobs with our trucks and line the installers up for the jobs
• Keep accurate time sheets for the field labor for payroll
• Generate work orders for the jobs
• Keep organized files so the jobs can be invoiced when complete

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects