Senior Administrative Assistant

The Opportunity: Contribute To The Growth Of Your Career.

• Supports the SVP GMM and (4) MMs
• Schedules and maintains multiple calendars of appointments and meetings.
• Coordinates travel itineraries and process expenses.
• Responds to questions, requests, and research information.
• Interfaces with a variety of customers on issues which are complex or of a confidential nature.
• Involves appropriate Associates from other departments or divisions to resolve issues. May provide functional guidance and training to other Associates within Division.
• Communicates pertinent information among appropriate departments.
• Involves appropriate Associates from other departments in the resolution of issues.
• Analyses operating practices and creates/revises systems and procedures as necessary.
• Organizes and maintains files, record keeping systems, and office layout.
• Oversees and monitors administrative projects. Performs other duties as required or directed.
• Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Printing, organizing, and disseminating significant number of Reports on time
• Timekeeping
• Back-up Support to other Admins.
• Manages and administers various documents and spreadsheets
• Supports all meetings and sessions held in the home office
• Support training and conferences with prep and logistics needs
• Plans and participates in division initiatives such as Inclusion and Diversity and Team Building events.
• Completes special projects as assigned or directed

Who We Are Looking For: You.

• Administrative experience in a corporate setting preferred
• 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• Experience with Cognos preferred
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented
• Ability to successfully juggle many things at one time and shift gears to prioritize
• Strong ability to build relationships and collaborate with team members and other admins
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
• Able to effectively manage confidential and sensitive information.
• Willingness to learn, take direction well and be a team player
• Ability to focus and get the job done while avoiding distractions
• Great at being resourceful and leveraging relationships to problem solve