Legal Assistant

Job Description

Job Description

Chief of Staff KC is seeking a detail-oriented and organized Legal Assistant for a client in the Kansas City Metropolitan area. This position is a great opportunity for a legal support professional who enjoys keeping cases organized, assisting attorneys with day-to-day needs, and helping ensure important documents, deadlines, and client communications are handled efficiently.

Key Responsibilities Prepare, edit, format, and proofread legal documents, pleadings, motions, correspondence, and other materials using attorney instructions, dictation, templates, and existing documents. Support case preparation and ongoing case management by organizing files, maintaining records, tracking assignments, and monitoring important deadlines. Coordinate attorney calendars and schedule client meetings, depositions, hearings, court appearances, and other appointments. Prepare and submit legal documents through applicable court filing systems, monitor filing updates, and maintain organized electronic and physical case files. Assist with discovery activities, including gathering and organizing records, reviewing documents, preparing discovery materials, coordinating responses, and helping manage document production. Support deposition and trial preparation by organizing exhibits, compiling relevant records, preparing case materials, and coordinating logistical needs. Assist with the preparation of subpoenas and other litigation-related documents, as well as arrangements for depositions, hearings, and other case events. Conduct basic legal and administrative research and prepare summaries of case materials, deposition transcripts, records, and other relevant documents as needed. Communicate professionally with clients, opposing counsel, witnesses, experts, court personnel, and other contacts to coordinate information and keep matters moving forward. Maintain client information and case management records, prepare routine correspondence, and help ensure files and documentation remain accurate and up to date. Assist with administrative responsibilities such as answering calls, relaying messages, coordinating mail and document distribution, arranging attorney travel, and processing expense reimbursements. Monitor outstanding tasks and follow-up items, communicate updates as appropriate, and provide additional support to attorneys and team members as priorities arise.

Qualifications Previous experience in a legal assistant, legal secretary, paralegal, or similar legal support position is required. Strong written and verbal communication skills, with the ability to interact professionally with clients and legal professionals. Excellent organizational skills and attention to detail, particularly when handling legal documents, case information, and time-sensitive deadlines. Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with general computer proficiency. Ability to manage multiple assignments, prioritize competing deadlines, and maintain accuracy in a fast-paced environment. A proactive, dependable work style with the ability to work independently while contributing to a team. Professional judgment, discretion, and the ability to handle confidential information appropriately.