Accounts Receivable Clerk

Job Description

Job Description

Gabrielli Truck Sales is seeking an organized and detail-oriented Accounts Receivable Clerk to support the company’s accounting operations. This position is responsible for processing customer payments, maintaining accurate account records, researching discrepancies, and assisting with collection efforts.

The ideal candidate has strong organizational and communication skills, works accurately in a fast-paced environment, and provides professional service when interacting with customers and internal departments.

Key Responsibilities

• Process and accurately apply customer payments, including checks, ACH payments, credit cards, and electronic transfers.
• Post daily cash receipts and reconcile payments against customer invoices.
• Maintain accurate and up-to-date customer account records.
• Prepare and distribute customer invoices, statements, and account documentation.
• Monitor accounts receivable aging reports and identify past-due balances.
• Contact customers regarding outstanding invoices and payment status.
• Research and resolve billing discrepancies, unapplied payments, credits, and account issues.
• Coordinate with the Parts, Service, Sales, Leasing, and Accounting departments to resolve customer billing concerns.
• Process credit memos, adjustments, refunds, and account corrections with appropriate authorization.
• Assist with setting up new customer accounts and maintaining customer information.
• Obtain and verify credit references and required account documentation when necessary.
• Maintain organized records of invoices, payments, correspondence, and collection activity.
• Assist with daily, monthly, and year-end accounts receivable reconciliations.
• Support month-end closing activities and provide documentation for audits.
• Respond professionally and promptly to customer account inquiries.
• Follow company policies regarding credit limits, collections, payment processing, and recordkeeping.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, or Business preferred.
• Previous accounts receivable, bookkeeping, billing, collections, or general accounting experience preferred.
• Experience in an automotive dealership, truck dealership, leasing company, or multi-location organization is a plus.
• Proficiency with Microsoft Excel, Outlook, and accounting or dealership-management software.
• Understanding of basic accounting principles and accounts receivable procedures.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, time-management, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information professionally.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Customer-focused approach when resolving billing and payment issues.

Work Environment

This position is primarily performed in a professional office environment and requires regular communication with customers, managers, and employees across multiple Gabrielli Truck Sales departments and locations.

About Gabrielli Truck Sales

Gabrielli Truck Sales is a family-owned and operated commercial truck dealership group serving customers throughout the region. We are committed to providing outstanding service, quality products, and dependable support while creating opportunities for our employees to grow and succeed.

Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know.

Benefits:

• Medical and Dental plan
• Paid Holidays
• Paid vacation and sick/personal time
• 401k with an employer match
• EMPLOYER Paid Life insurance benefit

Gym Reimbursement program