Business Office Director

Business Office Director

AgeWell Solvere Living, is growing in the Henderson, Nevada area and is a place where compassion, and personal growth come together. We foster a welcoming, family-like environment where you are supported, encouraged to develop your skills, and celebrated for the meaningful contributions you make every day.

Joining our team means being part of a culture that values connection, empowers you to reach your full potential, and makes a real difference in the lives of our residents.

The Business Office Director is responsible for financial and certain Human Resource duties of the Community, as assigned. He/she may manage other administrative team members and administrative functions. Responsibilities include:

• Coding all invoices for payment.
• Verifying the appropriate approvals on all invoices.
• Providing vendor information to the Accounting department.
• Batching weekly invoices for payment.
• Auditing expense reports and petty cash reconciliations.
• Providing month-end close accruals to Accounting department.
• Responding to all vendor inquiries.
• Adhering to the weekly accounting cycle.
• Entering post ancillary charges/fees into billing system.
• Assisting General Manager in reviewing Resident bills.
• Assisting General Manager with Resident file maintenance.
• Distributing Resident bills in a timely manner.
• Demonstrating an understanding of the components of an accrual basis financial statement.
• Analyzing variances in departmental payroll vs. budget.
• Understanding capital expenditure vs financial statement expense.
• Analyzing revenue by product type.
• Assisting General Manager with annual budget process.
• Assisting General Manager with analyzing monthly financials.
• Pulling hours from time clock.
• Exporting pulled hours into payroll grid.
• Making necessary approved payroll edits in a timely manner.
• Monitoring and controlling employee time punches.
• Exporting time sheets from payroll system.
• Ensuring proper recording into the payroll grid for payroll hours and dollars.
• Processing changes in employee status.
• Monitoring payroll check disbursements.
• Archiving and discarding payrolls at end of each cycle.
• Acting as a point of contact for all HR-related matters.
• Fielding any team member relations matters and working in conjunction with the General Manager on resolving issues.
• Interpreting policies and procedures related to Human Resources and communicating to all employees both proactively and in response to questions.
• Overseeing benefits management at Community level, assisting in the open enrollment process, ongoing benefits communication, and benefits orientation for new hires.
• Maintaining accurate team member files and employment records.
• Administering the recruiting process for new hires, including searching and screening candidates, tracking applicants, checking references and producing offer letter.
• Ensuring regulatory and legal compliance for all employment-related matters.
• Handling worker's compensation administration for Community.
• Following all emergency procedures.
• Understanding all safety practices and procedures.
• Communicating effectively with General Manager and other staff.
• Immediately advising Salus Coach, Wellness Director, and General Manager of any changes in physical and mental health of a Resident.
• Reviewing Concierge hours and monthly meetings with Salus Coach.
• Participating in the monthly Manager on Duty coverage.

Qualifications:

• High School graduate or equivalent certificate; Associates degree preferred.
• Successful completion of bookkeeping/accounting courses is helpful.
• 3 to 5 years' progressive experience in office management required.
• Physically able to bend and reach.
• Physically able to sit for extended periods of time.
• Physically able to push and pull and lift up to 40-50 pounds if necessary.

Miscellaneous:

• May have their picture taken and image used in social media or community advertising.
• May be video recorded from devices installed by families in residents' apartments.
• Required to work weekends and holidays as assigned.
• May be required to work on shifts other than the one for which hired.
• May be required to work extended hours (up to 16 hours per day).
• May be exposed to infectious waste, diseases, conditions, etc., including HIV, AIDS, and Hepatitis B & C viruses.
• May be subject to hostile and emotionally upset Residents due to mental status.
• Background, criminal, and drug tests may be required according to HR Policies & Procedures.
• May be asked to submit to random drug test during employment.