COURT CLERK 3

Court Clerk 3

The Court Clerk 3 will perform highly difficult, complex and responsible office work in the Court Services division of the Clerk's office. Duties include but are not limited to handling complex public contact work, reviewing and processing documents for completeness, accuracy and conformance with required office practices, laws and statutes.

Required tasks include:

• Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
• Prepare dockets or calendars of cases to be called, using typewriters or computers.
• Record case dispositions, court orders, or arrangements made for payment of court fees.
• Prepare documents recording the outcomes of court proceedings.
• Examine legal documents submitted to courts for adherence to laws or court procedures.
• Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
• Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
• Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
• Instruct parties about timing of court appearances.
• Explain procedures or forms to parties in cases or to the general public.
• Prepare court files for court proceedings
• Swear in witnesses
• Assist with impaneling of juries
• Certifying court documents
• Prepare commitment forms
• Prepare state required forms, i.e. enrollment and abstract of conviction forms
• Enter probation orders and warrants
• Documenting/Recording Information: Prepare legal documents.
• Record information about legal matters.
• Record information from meetings or other formal proceedings.

Qualifications:

Education/Experience Requirements:

• High school diploma; AND at least five (5) years of full time clerical experience in a courtroom setting, Corp Counsel or Clerk's office; OR
• A Bachelors Degree with one (1) year of full time experience in legal or clerical field

Note: Equivalent part-time experience in a law firm will be assessed and credited at the discretion of the Department of Personnel/Human Resources.

Special conditions employees will be fingerprinted and must pass a national criminal background check before being placed in this position and periodically thereafter.

Types of assessments a written assessment (100%) covering knowledge of English usage, public relations, courtroom procedures, basic legal definitions, court rules, filing procedures, trial and jury selection procedures, and related information. Online virtual testing and testing at the Guardian Building is available.

Candidates must pass all tests in order to be placed on the eligibility list.

In the event that the number of eligible applicants is equal to or less than the number required for certification, the Department of Personnel/Human Resources may substitute for the above tests an evaluation of experience and training or other such tests as the Department may deem desirable to determine the competence of the applicants for appointment.