Campus Front Desk & Administration Coordinator

Position Overview This position is primarily responsible for fulfilling the day-to-day activities required of the front desk by personally performing the following duties with a focus on maintaining positive relationships with parents, students, and staff. Essential Functions Positively and proactively screen telephone calls by answering questions or providing information regarding office/school policies or procedures. Positively and proactively greet visitors upon entry and screen through security system to ensure legal access to student/campus. Maintain positive interactions with students, assist with signing in/out as needed, and research data in systems (Eleyo, Titan, and SchoolMint). Support administrator with event preparation by placing orders in a timely manner, scheduling, communicating, and creating materials for ceremonies. Manage incoming and outgoing correspondence through different applications (marquee, campus event calendar, social media, and email). Manage, place, distribute, and reconcile all campus orders in a timely manner. Maintain purchasing card receipts to perform a monthly reconciliation in Workday. Complete accounting duties with fidelity and ensure deposits are on time and accurate. Compose, edit, type, duplicate, and proof correspondence, reports and other confidential documents; research and verify information for reports and special projects. Make arrangements for meetings, conferences, student photos, student assemblies, etc. Maintain accurate office records, including, but not limited to, volunteers, key contracts, walker sheets, sub rosters/folders, etc. When applicable, schedule substitute teachers prior to absences and reconcile data weekly in AESOP and Workday. Cover duties as needed for any staff that are absent as requested by administrator. Perform other related duties as required by administrator. Knowledge, Skills, & Abilities Education, Licensure, or Certification: High School diploma or equivalent. Work Experience or Related Experience: Two or more years’ experience in a school or clerical field. Specialized Knowledge, Skills & Abilities Positively interact with all staff, students, and parents. Maintain a safe and welcoming front office environment by following Legacy policies. Excellent verbal and written communication skills with students, peers, administration, and parents. Positively and proactively collaborate with all school staff and Vertex employees. Maintain a professional appearance. Possess strong communication and organizational skills. Demonstrate initiative and the ability to handle multiple tasks simultaneously. Strong computer skills including Google Suite. Background Checks Employee must pass a criminal history background check. Hold Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card. Maintain a valid IVP Level One Fingerprint Clearance Card at all times. Physical And Travel Requirements / Work Environment The job requires meeting the physical demands described here to successfully perform essential functions. Reasonable accommodations may be made for individuals with disabilities. Duties are performed in school and office settings and may include frequent walking, standing, stooping, lifting up to approximately 25 pounds, and occasionally lifting equipment or materials up to approximately 40 pounds. Must be able to stand for extended periods, see and read a computer screen and printed material with or without vision aids, hear and understand speech at normal levels and on the telephone, speak audibly, and follow oral and written instructions. This is a year-round position and is not exempted from working during school breaks. Benefits Enjoy industry‑leading pay, rewards, referral bonuses, and paid time‑off. Care for your health and family with comprehensive medical, dental, and vision benefits; discounted onsite childcare; student enrollment priority; retirement plans; promotion opportunities; training; mentoring; and tuition reimbursement. #J-18808-Ljbffr Legacy Traditional Schools